Job Description

Who We AreSimon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose xe2x80x93 the essence of SFU xe2x80x93 is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.Our team in the Faculty of Education provides vital administrative support of the Preservice Professional Studies (PPS). We are the teacher education component of the faculty designed for aspiring K-12 teachers in B.C., our leading-edge programs offer unique pathways to the profession from any stage in a student teacher's career. By efficiently handling these administrative tasks, we contribute to SFU's goal of maintaining a high standard of education and seamless program operations. Our team culture emphasizes collaboration, precision, and dedication to supporting the educational community, ensuring a smooth experience for faculty, faculty associates, staff, and student teachers alike.About the RoleProvides diverse administrative services and coordinates various activities related to the operation of Professional Programs (PP) including lower mainland and external sites for Faculty, Coordinators and Faculty Associates (FA) in the Faculty of Education (FoE). In conjunction with the Program Manager, prepares the school associate tuition fee credit process by preparing and distributing the credit notices, inputting the credit waiver into SIMs as well as maintaining an electronic filing system. The position additionally provides clerical assistance and support for PPxe2x80x99s internal and external communications xe2x80x93 related initiatives, print and electronic publications and events. This role involves posting, proofreading and updating of content on the PP website, e-newsletter, intranet and social media sites. Responsible for monitoring electronic media and education-related news involving PP members and distributing this information on the website via email.QualificationsHigh School Graduation and one year of post-secondary education including formal training in communications, word processing, spreadsheet, desktop publishing, web-content management and office procedures. 3 years experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

• Ability to use computerized word processing, spreadsheet, database and desk top publishing applications and calendar scheduling apps in a Macintosh environment ( e.g. Microsoft Word, Excel, Filemaker) at an intermediate level
• Excellent interpersonal skills
• Ability to work independently and meet deadlines
• Ability to exercise mature judgment and initiative
• Ability to manage multiple priorities and meet deadlines
• Excellent verbal and written communication skills
• Excellent organization skills

What We OfferAt SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• 3 weeksxe2x80x99 vacation (prorated for the first year)*
• Hybrid-work program for eligible positions
• Employer paid defined benefit pension plan
• On-campus tuition waiver for employees and their immediate family members*
• Funding for professional development expenses*
• And more!

*Prorated for part-time employeesAdditional Information

• The position requires occasional travel within the Lower Mainland for meetings, conferences, and special events.
• Candidates should be prepared to work occasional evenings, particularly for events such as FA Program.
• Familiarity with university systems such as FINS, FAST, SIMS, and FileMaker is an asset.

Join our dynamic team at Simon Fraser University's Faculty of Education as the Office Administrator at PPS, where you will have the strategic opportunity to shape the future of teacher education. We are looking for candidates who are committed to fostering a diverse and inclusive environment and are driven by impact, leadership, and innovation. Join us in transforming educational practices and enhancing our community engagement.For external candidates, the starting salary is the first step of the salary range.Please include your cover letter and resume in one attachment.SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact pei_reception@sfu.ca.

Simon Fraser University