Job Description

Program and Admissions Coordinator

About Queen\'s University
Queen\xe2\x80\x99s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more. We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society. Come work with us!


Job Summary

A Brief Overview
Reporting to the Manager, Student Services, the Programs and Admissions Coordinator is the first point of contact for Education Student Services and provides admission and in-program administrative support for the Bachelor of Education (BEd) and Diploma in Education (DEd) programs. The incumbent is required to maintain an excellent working knowledge of BEd/DEd admission, registration, and program policies, as well as regulations and procedures in order to clearly communicate these requirements with various stakeholders. The incumbent updates and maintains databases; coordinates timetabling and enrolment; analyzes and prepares reports; develops, administers, and coordinates evaluations and/or surveys including distribution and collection. The incumbent will also maintain an updated knowledge of departments at Queen\'s and outside agencies such as the Ontario Universities\' Application Centre (OUAC), the Ontario Ministry of Education, and the Ontario College of Teachers (OCT). This position acts as the first point of contact for the department. This position coordinates the admissions process for each application cycle. This position provides administrative support for the department including scheduling, generating reports, ordering supplies, minute taking, and preparing agendas. This position also coordinates the logistics of events including scheduling sessions, catering and/or room bookings.



What you will do

• Acts as the first point of contact for the department including handling inquiries.
  
• Coordinates the admissions process for each application cycle and ensures updates are prepared and approved, and required documentation is collected.
  
• Provides administrative support for the department including scheduling, generating reports, ordering supplies, minute taking, and preparing agendas.
  
• Performs accounting and bookkeeping activities including accounts receivable.
  
• Coordinates the logistics of events including scheduling sessions, catering and/or room bookings.
  
• Attends virtual and in-person events including fairs, convocation, orientation, and/or recruitment or career events.
  
• Updates and maintains database and filing systems, including confirming the accuracy of admissions information and student records.
  
• Updates and maintains admission and recruitment sections of department website.
  
• Updates, maintains, and seeks approval for changes to admission policies and procedures.
• Other duties as required in the support of the department and/or unit.

Required Education

• Two-Year Community College Diploma.

Required Experience

• More than 2 years and up to and including 3 years of experience.

Consideration will be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

• Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
• Provide information to others that requires technical or administrative explanation or interpretation.
• 
  Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain.
• 
  Adapt messages to meet the needs of the intended audience.
• Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
• 
  Participate in project team meetings and is involved in developing individual and team project plans.
• Identify new problems and seeks information and input to fully understand the cause.
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  Identify opportunities to improve the effectiveness and efficiency of work processes.
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  Break down concrete issues into parts and synthesizes information succinctly.
• Respect diversity and promotes inclusion in the workplace.
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  Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.

Employment Equity and Accessibility Statement
The University invites applications from all qualified individuals. Queen\xe2\x80\x99s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents. The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant\'s accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.






Skills




Reference
308993