Job Description

Looking for an exciting opportunity in a well-established and growing company? The Simple Company is a multi-million-dollar organization in its 15th year of business, and we are seeking a detail-oriented and proactive Procurement & Operations Specialist to support the operational efficiency and procurement functions of our real estate portfolio. This role is pivotal in coordinating materials, services, and vendors, while also streamlining job scheduling and ensuring timely completion of projects. This is a full-time permanent role with an opportunity for career growth within the company as we value each employee's contributions and efforts towards our success.

WHY JOIN US?

Be part of a growing company that is a leader in the industry. The future you've been waiting for starts here Competitive salary and benefits package include coverage for medical, dental, paramedical, and vision Great working environment committed to helping you succeed

The Role

Implementing regional procurement plans based on site and operational needs, ensuring timely sourcing and allocation of resources Prepare and submit Requests for Quotation (RFQs), evaluate vendor responses, and assist in the selection process Onboard new vendors, draft and execute service agreements, issue and track purchase orders (POs) for supplies and capital expenditures, and ensure all transactions are properly documented in accordance with company procedures Coordinate the procurement and delivery of materials and services to job sites, ensuring accuracy, timelines, and adherence to agreed specifications Serve as the main liaison between vendors, property sites, and the accounting team to facilitate communication, resolve issues, and ensure alignment across departments Maintain and monitor accurate procurement records, including vendor orders, shipment tracking, delivery receipts, and related documentation Receive vendor invoices, perform PO vs. delivery verification, and support the three-way matching process before submitting to accounting Lead the planning and optimization of the operations schedule, coordinating job timelines, resource deployment, and task sequencing for maximum efficiency Compile and share job progress reports, work order summaries, and maintenance schedules with relevant team members and management Coordinate travel arrangements for field teams, including transportation and accommodations Support contract management by overseeing seasonal service agreements (e.g., snow removal, lawn care) to ensure timely and cost-effective delivery Continuously review and refine operational and procurement workflows to drive process improvements and achieve better outcomes

Skills & Experience Required

Proven experience in procurement, operations coordination, or administrative support, ideally within construction or property management sectors Solid understanding of vendor management, regional procurement planning, and RFQ/purchase order workflows Demonstrated ability to build and maintain strong vendor relationships Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with procurement or scheduling software Strong organizational skills and the ability to manage multiple priorities and deadlines Excellent communication and interpersonal skills; able to liaise effectively with internal teams and external vendors Strong attention to detail with a proactive, problem-solving mindset Experience in construction or maintenance operations is considered an asset
We will look at every resume and will consider anyone with an interest in sharing our commitment to providing high quality services.

Diversity at the Simple Company means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to, in ways that fully develop and utilize each person's talents and strengths. In addition, the Simple Company values the diversity of the people we hire and serve therefore if we can make this easier through accommodation, please let us know, at any time, throughout the recruitment process.

Job Type: Full-time

Pay: $52,000.00-$62,000.00 per year

Benefits:

Dental care Life insurance On-site parking Vision care
Ability to commute/relocate:

Burlington, ON L7L 5Z8: reliably commute or plan to relocate before starting work (required)
Experience:

Microsoft Office: 2 years (required)
Work Location: In person