Job Description

The City of Orillia is hiring an
Procurement, Insurance and Development Finance Analyst
The City of Orillia is less than 90 minutes from the Greater Toronto Area. Even though growth and progress have been strong in recent years, the Sunshine City has worked hard to retain the small-town charm that has captivated generations. The quality of life is unbeatable in this city surrounded by two lakes, where outdoor pursuits are available in all seasons and are enjoyed by both visitors and residents.
The City of Orillia is currently seeking a highly motivated individual to fill the position of Procurement, Insurance and Development Finance Analyst.
Reporting to the Manager of Procurement, Insurance and Development Finance, the Procurement, Insurance and Development Finance Analyst is responsible for assisting in facilitating and executing all activities related to procurement, insurance, and development finance. This position, through strong teamwork, collaboration and analysis is fundamental in supporting the City in achieving related goals, strategy and ensuring legislative compliance.
Candidates must possess a two-year post-secondary diploma in a related field and a minimum of two years of related work experience. Municipal government experience is an asset. The position requires proficiency in MS Office applications, purchasing systems and exposure to Great Plains accounting software is an asset. A general understanding of financial planning and basic accounting principles would be beneficial.
The City of Orillia offers a competitive salary, a comprehensive benefits package, and registration with the OMERS pension plan. The salary for this position is $68,087 to $79,692 based on a 35-hour work week.
Interested candidates with the required qualifications are welcome to submit their resume and letter of interest by September 30, 2025 at Noon.
Applications will only be accepted by applying online. Please click the "Apply now" button below.
We thank all applicants, however, only those selected for an interview will be contacted.
Note: The City of Orillia is committed to an inclusive, barrier-free environment. Accommodation will be provided in all steps of the hiring process. Please advise the City of Orillia Human Resources Department if you require any accommodations to ensure you can participate fully and equally during the recruitment and selection process. We thank all applicants that apply and advise that only those to be interviewed will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is collected under the authority of the Municipal Act 2001,S.O. 2001, c. 25., and will be used for the purpose of candidate selection. Questions about this collection should be directed to the Freedom of Information Coordinator, City of Orillia, 50 Andrew St. S., Orillia ON L3V 7T5.
Procurement, Insurance and Development Finance Analyst
Position Synopsis and Purpose
Reporting to the Manager of Procurement, Insurance and Development Finance, the Procurement, Insurance and Development Finance Analyst is responsible for assisting in facilitating and executing all activities related to procurement, insurance, and development finance. This position, through strong teamwork, collaboration and analysis is fundamental in supporting the City in achieving related goals, strategy and ensuring legislative compliance.
Major Responsibilities
Description
Approx. Time
Spent (%)
Programs/Service Delivery

• Analyze spend and monitor market trends to identify opportunities to increase best value through strategic sourcing, cooperatives, etc.
• Facilitate the procurement of goods, services, and construction, or in the case of department led initiatives, provide consultation and support to all stages of procurement, from planning and initiation, to after contract award, including but not limited to market research, lease vs. buy decision assistance, procurement designing, sourcing, bid processes, evaluations, award and contracting, order fulfillment, dispute mediation, etc.
• Administer and coordinate purchasing related documentation and processes, such as bids and tenders, purchase orders, PCard administration, contracts, venders of record, agreements, vendor performance program etc.
• Monitor and offer recommendations to internal clients regarding the insurance requirements on City Agreements.
• Analyze incidents, near misses, and other relevant risk data to investigate, identify and make recommendations to mitigate insurance risk.
• Review coverage levels, deductibles, and related premiums with Manager prior to City insurance renewal to ensure adequate coverage.
• Coordinate the City's response to all property and liability claims by utilizing staff and private adjusters, legal services and the City's insurer.
• Assist in the Development Charge (DC) Background Study related to the coordination of inventories, forecasts, reserve balances, debt, etc.
• Provide internal/external support and analytical assistance related DC pricing, exemptions, incentives, modeling frontend financial, agreements, council report financial details, etc.
• Monitor and track DC agreements and related development deposits, securities, payment arrangements and administers related adjustments.

80%
Policies and Administration

• Assist with the research, development and implementation of policies, processes, and systems to facilitate optimal practices.
• Provide training, support, and guidance to internal clients on policy, protocols, legislation, compliance, information systems, etc. as applicable.
• Develop and maintain a comprehensive procurement resource center (self-service) on the internal electronic data records management system.
• Other duties as assigned in accordance with corporate objectives and special projects as needed.

20%
*Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures and programs. In addition, all necessary personal protective equipment must be used and maintained in good condition.
Decision Making and Independence
1. Examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them.

• Collaborate with City Divisions and Departments to develop an annual procurement plan to assess City priorities and timing.
• Investigate continuous improvement ideas that may be adopted and develop business cases and implementation plans.
• Prepare and manage procurement solicitation evaluation meetings.

2. Examples of situations or problems that are referred to the supervisor for direction or resolution.

• Contract issues.
• Risk exposure of any type.
• Non-compliance of policy and procedures.

Minimum Qualifications
Education (degree/diploma/certifications)

• Two-year post-secondary education diploma in a related field, i.e., business administration or equivalent.

Experience

• Minimum of two years of related work experience.

Knowledge/Skills/Ability

• Proficient with MS Office applications, including Word, Excel and PowerPoint.
• Exposure to Great Plains accounting software is an asset.
• A general understanding of financial planning and basic accounting principles would be beneficial.
• Solid judgement and tact in dealing with sensitive information or situations.
• Presentation, report writing, budgeting and work management skills with the ability to work effectively in a collaborative setting.
• Superior written and oral communications skills, including the ability to research, gather and interpret technical information to create an end product that can be understood by a variety of audiences.
• Ability to exercise a high level of independence with excellent organizational and time management skills to handle competing priorities.
• Strong interpersonal skills and ability to work in a team environment.

Physical Demands

• Sitting, standing, or walking. Work is conducted in a standard office environment with continual visual concentration required.
• Occasional site visits requiring personal protective equipment in all weather.

Position Requirements

• Valid Class 'G' Ontario Driver's License and access to a reliable vehicle.
• A current and acceptable Criminal Record Check is required prior to the commencement date.
• Attendance at meetings, seminars and conferences as required. Attendance at meetings after hours may be required.
• Must have a high-speed internet connection and a proper workstation at a home location.

Preferred Qualifications
Education (degree/diploma/certifications - in addition to the above)

• Purchasing certification in public procurement.

Experience (in addition to the above)

• Knowledge of municipal government.
• Knowledge of contracts, procurement.

Knowledge/Skills/Ability (in addition to the above)

• Report writing and presentation skills.
• Facilitation and consultation skills.

Position Classification
Position Title: Procurement, Insurance and Development Finance Analyst
Division: Financial Services
Department: Procurement, Insurance and Development Finance Analyst
Classification: Exempt (non-union)
Work Location: Orillia City Centre
Reports to (Direct): Manager of Procurement Insurance and Development Finance
Position(s) Supervised Directly: N/A
Position(s) Supervised Indirectly: N/A
Effective Date: September 12, 2025
Revision Date: September 12, 2025
Salary Range: Category 3 - Exempt Salary Schedule
Hours per Week: 35
Organizational Chart
Below is the reporting relationship of this position to others within the immediate department.

Skills Required