Job Description

Job Overview

Why Fred Victor?

For over 130 years, Fred Victor has been a leader in helping people rebuild their lives in Toronto. Our mission is to improve the health, income and housing stability of people experiencing poverty and homelessness. We are committed to ending homelessness, one person at a time.

The Edward Hotel is a low-barrier 300 bed service for men, women and couples. The service includes meals and a safe space to build social connections. Clients will receive enhanced case management and housing support services combined with a connection and/or referral to appropriate services within the community. The Edward Hotel has several community partners to support the work and enhance the client experience. The position requires respect for, and expertise working with people who face barriers to service due to mental health, substance use, abuse, social isolation, immigration, unemployment/underemployment and history with the criminal justice system. The clients come from racially, culturally, and ethnically diverse backgrounds.

Does this sound like work you want to be a part of?

We offer a supportive environment, an opportunity to join a diverse team of caring professionals and a chance to make a difference. With over 60 programs and 22 sites, there are lots of opportunities to grow your career with us. Many members of the management team started in relief and front-line roles.

Working as part of the 24-Hour Services Department, the position of Procurement Coordinator is to oversee and manage the procurement process for the 24-Hour Services Department. This includes identifying and selecting vendors, negotiating contracts, and ensuring timely delivery of goods and services. They also maintain accurate records of purchases, monitor and maintain inventory levels, and analyze data to identify cost-saving opportunities. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work under pressure. Proficiency in Microsoft Office and experience with purchasing software is usually required for this position. The ultimate goal of the Procurement Coordinator is to ensure that the department obtains quality goods and services while maintaining fiscal responsibility and accountability. The position requires commitment and adherence to the values and goals of Fred Victor as expressed in the mission and strategic plan of the organization.

What You Will Do:

Develop and implement efficient procurement strategies for the department

Manage day-to-day purchasing activities and ensure timely ordering of materials and supplies

Review and manage inventory levels to maintain supply chain fluidity

Track and report key functional metrics to reduce expenses and improve effectiveness

Collaborate with each site to ensure clarity of purchasing, agreements and expectations

Ensure compliance with company policies.

Monitors purchase order receipts, returns, and corrections.

Supports 24-HR Services management with all invoicing, resolving any invoice/purchase order issues.

Maintains good working relationships with outside parties (primarily suppliers) to resolve problems such as missing shipments, replacement of damaged goods, invoice issues.

Effectively administers transactional purchasing activities (e.g., receiving accounts payable processing and management).

Provides a customer-focused approach to purchasing administration.

Develops and maintains monthly reporting to the Director and Associate Director to ensure all open purchase orders are kept up to date.

Tracks credit card reconciliation to meet deadlines for reconciliations.

Assist in the monitoring that procurement of services is inline with the budget.

Supports any procurement needs with new or developing programs.

Analyses invoicing from Agency staffing for accuracy.

Will maintain and manage the Property Management Acori system.

Any other related administrative activities as directed by Director/Associate Director.

What You Bring to the Team:

A minimum of three years experience working in procurement.

A university degree or college diploma, preferably graduate, in a relevant area. Knowledge and expertise accrued through experience, if demonstrated, would be considered.

Well-developed ability to prioritize work through short-term and long-term goals and remain flexible in reaching those goals.

Well-developed interpersonal skills

Proven ability to constructively give and receive feedback.

Highly developed written and oral communication skills.

An understanding of and commitment to social justice issues, equity issues, anti-racism and anti-discrimination practices.

Well-developed conflict resolution skills and negotiation skills.

Literacy in Microsoft Office, including Word, Excel and Outlook and ability to use database programs

What Sets You Apart:

Candidates with experience in planning and analysis has a strong advantage.

Self-motivation to work unsupervised.

Strong and well-developed skills working with Microsoft Office (Word, Excel and Outlook) is necessary.

Excellent communication skills via telephone and email - dealing with various people, including internal and external procurement managers, directors and supplier finance departments.

Comfort working in a fast-paced, deadline-driven environment where priorities change frequently.

Strong organizational and time management skills.

Excellent communication and interpersonal abilities.

Detail-oriented.

Efficient.

Compensation and Benefits:

For the Procurement Coordinator, Fred Victor offers a salary range of $55,926- $61,756.50.

4 weeks of vacation to start + 1 float day.

Generous paid sick leave allowance.

A comprehensive Dental, Extended Health and LTD group benefits package includes individual and family coverage, including prescriptions, hospital accommodation, hearing care, paramedical practitioners and a wide variety of dental care. Additional insurance includes vision care and travel for emergency medical services.

6.5 % of your gross salary will be contributed to a group RRSP on your behalf after successful completion of probation; you will contribute 4% of your gross salary to the same RRSP.

Access to employee and family assistance plan.

How You Can Apply:

Send your resume and an email describing why you want to be part of the Fred Victor Team by January 14, 2025 to 24-HRServices@fredvictor.org with "Procurement Coordinator" in the subject line.

A Police Record Check is required by the final candidate prior to hiring.

Accessibility & Accommodation:

Fred Victor is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities and have lived experience.

If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance. We strive to provide reasonable accommodations whenever requested. Information received relating to accommodation requests will be treated with confidentiality

Job Type: Full-time

Pay: $55,500.00-$61,000.45 per year

Benefits:

Casual dress Company events Dental care Employee assistance program Extended health care Flexible schedule Life insurance Profit sharing RRSP match Vision care
Work Location: Hybrid remote in Toronto, ON M5S 3A9