Job Description

Practice Manager (Part-Time, Independent Contractor)

Location:

Ottawa, ON (Hybrid -

In-person work required

)

Hours:

Approx. 20-25 hours/week to start, with planned expansion as the practice grows

Engagement Type:

Independent Contractor Role

Compensation:

$45-$50 per hour, with the possibility of a higher rate for candidates with significant operations leadership experience

What We Offer

Sherwood Psychology is a thriving psychotherapy and assessment practice built on authenticity, high-quality care, and genuine respect for the people we serve and our team members.

As this is an independent contractor role, you will have flexibility and autonomy in how you structure your work, while being a valued member of a collaborative and mission-driven team. You'll help shape systems, streamline key operations, and build a workplace where clinicians can do their best work.

We offer:

Flexible hours and hybrid work options A positive, growth-oriented culture grounded in respect and autonomy The opportunity to take on meaningful leadership and grow with the practice Ongoing mentorship and collaboration with a psychologist-founder who values your input Competitive compensation and the ability to help shape your own role as we evolve

About the Role

We're looking for a proactive, organized Practice Manager to help lead operations, support our team, and ensure systems run smoothly.

This role is ideal for someone who enjoys helping people thrive, improving processes, and taking ownership from start to finish.

You'll work closely with the practice owner and our administrator to support sustainable, values-aligned growth.

Key Responsibilities

People & Team Support

Coordinate onboarding for new therapists and ensure a supported start Help organize professional development opportunities and team events Support hiring by managing job postings, screening applicants, and conducting initial interviews

Operations & Administration

Oversee documentation compliance (e.g., chart audits, policy adherence) Manage supplies and office organization Maintain communications (newsletters, updates, announcements) Liaise with bookkeeper/accountant for monthly reporting and budget tracking Strengthen and streamline internal systems and workflows

Marketing & Growth Support

Coordinate with our web developer on website updates Track referral sources and contribute to marketing initiatives

Success Looks Like:

The team continues to feel supported, heard, and connected Operations run efficiently and proactively Compliance, communication, and internal systems are consistent and reliable

About You

You are a people-focused problem solver who thrives on organization, clarity, and follow-through.You take initiative, enjoy autonomy, and are energized by supporting a team's success.

You have:

A Bachelor's degree

(required)

Experience managing operations or administration in a clinic, healthcare, or professional services setting

(required)

Strong communication and interpersonal skills Comfort working with spreadsheets and basic Canva design tasks A balance of empathy and accountability -- you're approachable and get things done
Bonus: Experience in mental health, psychology, or social services environments.

To Apply

Please submit the following on our website: https://sherwoodpsychology.com/join-our-team

? Resume

? Cover letter

? Answers to the personality quiz

In your cover letter, please include:

Why you're excited about this role How your experience has prepared you for managing a growing clinic or team
We're excited to meet someone who wants to grow with us and help continue building something meaningful.

We are grateful for your interest in joining our team. Please note that only candidates selected for an interview will be contacted.

Learn more about us at

www.sherwoodpsychology.com

Job Type: Part-time

Pay: $45.00-$55.00 per hour

Expected hours: 20 - 25 per week

Benefits:

On-site parking
Education:

Bachelor's Degree (required)
Experience:

Operations or administration management: 1 year (required)
Location:

Ottawa, ON K1Y 4R4 (preferred)
Work Location: Hybrid remote in Ottawa, ON K1Y 4R4