Job Description

Overview:

At KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.
What you will do:
Provide senior level administrative coordination support to a large group consisting of partners, senior managers, managers and client service teams Schedule planning by attending manager scheduling meetings to understand staffing needs, understand client requirements, and assist in conflict resolution Follow-up with staff on their availability and understand when they will be available, and their skills and interest Work closely with the Group Business Manager to effectively report and analyze data and resources Work closely with Group managers to ensure effective management of staffing resources to ensure client needs are met Input Group staffing schedule requests As needed, coordinate with other GTA Audit Practice Coordinators to share resources, maximizing chargeable hours, fulfilling client needs (unallocated engagements) and working as a cohesive GTA business unit Track and approve, client service staff non-chargeable time, such as vacation, personal care, health, etc. Communicate issues to Group leadership Ensure timely submission of time and expense reporting Assist in the monitoring of time and expense reports for the group Approval of, and process expense reports from all Group staff members. Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software Actively participate on the Group leadership meetings Leverage firm processes and programs to ensure active support of the business Coordinate meetings, conference calls, video conferences, net meetings, and events pertaining to a function or sub-function, etc., organize materials and take minutes Assist with oversight, supervision and support of the administrative team, including, training and process implementation Assist in Onboarding activities for the Group new hires, temporary hires, secondees, and experienced hires Offboarding activities when someone leaves the department Coordinate with HR/PL's and IT on logistics Liaise with Campus Recruiting on the finalization of new campus hires, both permanent and co-op prior to staff start date Provide learning coordination support for the group

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.


What you bring to this role:
College diploma or an equivalent combination of education/experience in administrative assistant skill set Minimum 5 years administration experience Exceptional time management skills Strong attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications Proven ability to deal with sensitive materials with a high degree of tact and discretion Experience with resource forecasting tools is an asset Advanced skills with MS Office Products. In particular, Outlook, Excel, and PowerPoint etc

Providing you with the support you need to be at your best

Our Values, The KPMG Way:

Integrity

, we do what is right |

Excellence

, we never stop learning and improving |

Courage

, we think and act boldly |

Together

, we respect each other and draw strength from our differences |

For Better

, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG's Employee Relations Service team by calling 1-888-466-4778.