Job Description

Grey Sauble Conservation Authority is seeking to fill the position of Planning & Regulations Administrative Assistant. This is a two-year contract position with the possibility of extension.

Who are we?

Grey Sauble Conservation Authority (GSCA) is one of Ontario's 36 conservation authorities dedicated to protecting, restoring and enhancing our local natural environment. GSCA is a community-based environmental agency which owns and manages 11,734 hectares (28,995 acres) of some of the most scenic and environmentally sensitive lands in Ontario. For over 65 years, GSCA has been offering local renewable natural resource programs and services to its watershed municipalities and landowners. We care for the five major watersheds and several lake fringe watersheds within Grey and Bruce Counties. We are inspired to make a difference, and we work to inspire a strong appreciation for nature within our communities.

Who are you?

You are a dedicated professional who can provide a positive client-centric experience through strong communication and organizational skills. You possess an outgoing personality that allows you to work effectively with multiple partners, stakeholders, and team members. You want a career that allows you to make a difference in your community.

Why work for us?

GSCA's Administrative Office is situated on over 200 hectares of natural wilderness, complete with over seven kilometers of hiking trails and one of southern Ontario's most magnificent waterfalls. We offer competitive public sector pay and the opportunity for enrollment in the Ontario Municipal Employees Retirement System (OMERS) pension fund. Joining GSCA means that you will be part of a small, closely knit team, you will know your co-workers by name, will make fast friends, and will have direct access to the considerable knowledge of these individuals.

Summary of Functions

Reporting directly to the Manager of Environmental Planning, this position is involved in assisting the day-to-day operations of the Environmental Planning Department by providing front-line customer service, maintaining file management systems, data entry, formatting and reporting on departmental statistics, assisting with invoicing, fee processing, and providing additional support and backfilling for GSCA's Administrative Assistant.

ELIGIBILITY REQUIREMENTS

Graduation from a recognized college program in administration (typically two-year program). A diploma in planning or other related discipline or an equivalent level of knowledge and skills acquired through work experience will also be considered. Proficiency with using email, Microsoft Office Suite, and Adobe Acrobat or PDF Exchange Editor. Knowledge of document management software and payment systems. Familiarity with the use of Geographic Information Systems (GIS), development plans, property survey and mapping. Basic understanding of the role and mandate of Conservation Authorities. Demonstrated tact, good judgement and effective communication skills. First Aid certification and possession of a valid Class 'G' Ontario Driver's License are considered assets.

SUMMARY OF MAJOR TASKS

Administrative support for day-to-day operations of the Environmental Planning Department. Provide front-line customer service responding to inquiries, phone calls, emails and in-person walk ins. Screen and respond to incoming real estate agent and property clearances. o Assist with invoicing, payments and fee tracking. Assist in document management, filing, formatting, website input, data management. Provide backfill and support for GSCA's Administrative Assistant as necessary and/or requested.

ADDITIONAL INFORMATION

This position works 35 hours, Monday to Friday at the GSCA Administration Head Office with occasional evenings and weekends required. Please note, our office has relocated temporarily while the Head Office is under renovation. The temporary working location is 901 3rd Avenue East, Suite 215, City of Owen Sound (above the Post Office). Renovations are expected to be completed in early 2026. A full listing of the position requirements and responsibilities is available on Grey Sauble Conservation Authority's website: https://www.greysauble.on.ca/about-us/employment-opportunities/

Starting salary: $26.02 hourly

Forward resume by 4:00pm on July 4, 2025 to:

Grey Sauble Conservation Authority

237897 Inglis Falls Road

Owen Sound, ON N4K 5N6

Email: jobs@greysauble.on.ca

Both a resume and cover letter are required. Please quote "Planning & Regulations Administrative Assistant" on resume and cover letter. Resumes/letters submitted electronically must be submitted in pdf format.

Anticipated Start Date: August 2025

We thank all applicants for their interest. However, only those selected for an interview will be contacted. No phone calls, please. Late applications will not be considered.

GSCA is an Equal Opportunity Employer. In accordance with AODA (Accessibility for Ontarians with Disabilities Act, 2005), GSCA will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If you require disability - related accommodations, please inform GSCA Administrative staff. All personal information is collected under the authority of the municipal Freedom of Information and Protection of Privacy Act

Job Types: Full-time, Seasonal
Contract length: 24 months

Pay: From $26.02 per hour

Expected hours: 35 per week

Schedule:

Monday to Friday Weekends as needed
Language:

Mandarin (preferred)
Work Location: In person

Application deadline: 2025-07-04
Expected start date: 2025-08-04