Job Description

Req ID:444781

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

Purpose of the Job

As part of the Administarive Assitant duties, the responsibility of this post is to provide an efficient and effective administration service, covering the areas of record keeping, cost control and report preparation.

Key responsibilities

Provide an efficient and effective administration service to the site Manager and other cross function units.

• Manage the business Time & Attendance management system
• Undertake administrative duties as specified by the PI Manager, including organizing and taking minutes, travel & hotel booking, lunch order and meeting room requests.
• Assist the MOD Coordinator and Supervisor for planning - manage planning and work closely with superviosr,manager and MOD controler to plan weekly and monthly tasks
• To produce & distribute reports, KPIs and Periodic reports and update weekly KPI\xe2\x80\x99s, MORs
• To be responsible for processing Payroll, Agency timesheets, Monthly working hours and monthly invoice checks for Finance
• Manage the site budget, place order for stationary, tools etc.
• To perform a range of administrative duties including, but not limited to; photocopying, mailing, dealing with queries, and greeting guests
• To be responsible for Time & Attendance, update shift reports using correct WBS Annual leave & Sickness management - ALISTA,KRONOS
• Actively promote & support 5S
• Provide support & Cover as and when required at all RS&S sites
• Provide support to HR department regarding employees, including medicals, new starters, personnel files
• Create and close the Workorder in timely manner using MAXIMO
• Manage the configuration of the Asset and work closely with inventory team track the asset and relocation of asset if needed
• Perform PO and PR creation follow up with procurement and perform GR using Baseware, Ariba
• Schedule team building activities, team lunch, Volunteer activities etc.
• \xe2\x81\xa0EHS Safety follow up & update with our EHS leader, safety training reminder and booking for training
• Key person to follow the chargeback, FAC and warranty status.

Qualifications

• Diploma in the field of administration or secretarial work
• 3-5 years of experience in administration
• Strong organizational skills that reflect the ability to perform and manage multiple tasks seamlessly with excellent attention to detail.
• Very good interpersonal skills and ability to build relationships with internal and external stakeholders.
• Demonstrated proactive approaches to problem solving with strong decision-making ability.
• Emotional maturity.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) is required
• Knowledge of SAP an asset

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow\xe2\x80\x99s mobility. That\xe2\x80\x99s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

Job Type:\xe2\x80\x8bExperienced\xe2\x80\x8b

Alstom