Job Description

Job Number:

J0925-0682

Job Title:

Physician Recruitment Coordinator

Department:

Medical Affairs

Job Type:

Temporary Full Time

Approximate End Date:

October 27, 2026

Job Category:

Administration / Clerical

Open Positions:

1

Date Posted:

September 22, 2025

Closing Date:

September 29, 2025

Salary:

$33.05 - $41.31/Hour





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POSITION SUMMARY:

Physician Recruitment Coordinator supports and advances physician recruitment and retention initiatives across the community including Orillia Soldiers' Memorial Hospital (OSMH). Reporting directly to the TBD and overseen by the Orillia and Lake Country Physician Recruitment (OLCPR) Committee, this position plays a critical role in coordinating local talent management, managing candidate communications, and driving physician engagement. They collaborate with key partners to ensure alignment of Medical Affairs and OLCPR initiatives, mission and goals.

PRIMARY RESPONSIBILITIES:

Pipeline Talent Development and Locum Coordination

Support the development and scheduling of a local locum coverage pool across community clinics and hospital settings Coordinate medical student and learner placements with community preceptor's in partnership with Medical Affairs Administrator Maintain accurate records of learners, resident contracts and prospective physician leads using ATS (Njoyn, ZOHO).

Job Posting and Lead Management

Update and manage job postings regularly across all relevant platforms, including Njoyn, Zoho Recruit, Health Force Ontario and Canada Job Bank. Enter and manage candidate data from recruitment events, referrals and online applications Flag follow up milestones and help coordinate next step communications after initial touchpoints

Engagement and Retention

Help coordinate community site visits, tours and community orientation sessions for physicians and their families. Each visit in personalized to the candidate and may include cultural visits, places of worship, childcare centers, schools or activities of interest. Assist in planning social and engagement events to foster connections between new and current providers Track and report on local retention activities and provide logistical support for events Participate in orientation as needed.

Newsletter and Lead Nurturing Project

Lead and design a monthly distribution of candidate-facing newsletter with upcoming locum opportunities and regional highlights Develop and track communication strategies to convert cold or warm leads into active candidates

Marketing Support

Assist in the creation and updating of recruitment marketing materials, including brochures, digital content, presentations and booth displays Collaborate on community branding, social media and events

Administrative and Financial Coordination

Prepare agendas and take accurate meeting minutes for OLCPR and partner discussions Assist with monthly financial tracking and processing, including invoices, reimbursements and funding reports Provide administrative support including scheduling, correspondence, document organization and database management
Performs other duties as may be assigned by the direct report.

QUALIFICATIONS:

Education:


Post-Secondary Degree or Diploma with a specialization in Business Administration, healthcare management, marketing or Human Resources management required.

Experience:


A minimum of three (3) years' experience in a recruitment coordination, marketing. healthcare administration or similar roles and be comfortable working across platforms, building relationships, and managing time-sensitive projects. Experience working with ATS/CRM systems (e.g., ZOHOH, Njoyn) Comfort working with digital tools for newsletters (e.g., Mailchimp) and marketing assets.
Competencies:


Exceptional organization and time management skills Strong interpersonal and written communication skills Ability to manage and track leads from first contact through to recruitment outcomes Familiarity with job boards and recruitment marketing best practices Demonstrated strong attention to detail with the ability to manage multiple priorities in a fast-paced environment Demonstrated ability to communicate effectively in English, verbal and written, in situations that may require tact, diplomacy and discretion. Demonstrated proficiency in in MS Office Suite (Word, Excel, PowerPoint, Outlook) Demonstrated ability in building relationships, developing internal partnerships and networks Demonstrated strong critical thinking and judgement, paired with the ability to make decisions and be accountable for the results Demonstrated ability to manage priorities and contribute to a collaborative work environment Demonstrated ability to organize, prioritize and multi task efficiently.

Other:


Demonstrates commitment to continued professional and personal growth and development through Continuing Education Programs and Self-Directed Learning Opportunities.

Our Employees Enjoy

a professional practice environment a collaborative atmosphere with emphasis on teamwork wellness initiatives continuing education grants employee recognition and assistance programs a competitive salary and benefits package equal opportunities for growth and development

Employment Equity

OSMH is committed to diversity and equity in the workplace and welcomes applications from all qualified individuals, including women, visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2S persons and others who may contribute to a diverse workplace.

Accommodation in the Workplace

Orillia Soldiers' Memorial Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.

Health & Safety Responsibilities

OSMH is committed to providing a safe, healthy and supportive working environment by treating team members and patients with compassion accountability respect and engagement.



All team members must adhere to OSMH's Occupational Health and Safety policies, procedures and protocols, as well as the duties of workers as stipulated in the Occupational Health and Safety Act.



Team members must be able to perform all bona fide and essential duties of the position which may include cognitive and physical demands.



As a condition of employment, new employees are required to complete an employment health assessment and must be cleared by the Occupational Health and Safety Team prior to orientation.

Closing Statement

OSMH is a minimal fragrance workplace. We kindly ask all applicants to refrain from using scented products should they have the occasion to interview with the hospital.

As a condition of employment OSMH requires professional references, verification of academic training, professional accreditation and evidence of course completion. It is also a condition of employment that all new employees will be required to present an original vulnerable sector check within 90 days of commencing employment and must sign an Offense Declaration upon receipt of an offer of employment.

If you are interested in joining our team, please apply online before 11:59 pm on the posting close date. Incomplete submissions will not be considered. We thank all applicants, however only those selected for an interview will be contacted.


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