Job Description

Job Overview

We're hiring a proactive, detail-oriented

Personal Assistant

to support day-to-day operations, communications, scheduling, and light marketing admin. You'll keep our management team organized, ensure sessions run smoothly, and help families feel taken care of. Perfect for someone who loves checklists, clear communication, and getting things done.

Responsibilities

Inbox & Calendar:

Triage emails, draft replies, book/reschedule calls and trials, prevent conflicts, and prep daily agendas.

Phones:

Answer calls/voicemails, return messages (sms), follow scripts, log notes, and escalate when needed.

Session Readiness:

Finalize rosters ahead, prepare check-in sheets, track attendance/no-shows, send reminders and follow-ups.

Scheduling & Coordination:

Confirm gym times, coordinate coaches/volunteers, arrange equipment/supplies, and track deliveries.

Docs & Admin:

Building reports, maintain Google Drive folders, update FAQs/policies, file forms, and keep SOPs current.

Finances:

Invoicing, budgeting, payroll, use of quickbooks

Light Marketing Support:

Schedule posts/newsletters, collect testimonials, and organize photos/videos from sessions.

Errands & Logistics (as needed):

Print flyers, arrange pickups, basic purchasing, and simple travel bookings.

Brand Standards:

Represent Junior Athletics with a friendly, professional tone online and in person.

Requirements

Organized, reliable, and calm under pressure; strong written & phone communication. Comfortable with

Google Workspace

(Gmail, Calendar, Drive, Docs, Sheets). Able to prioritize, follow SOPs, and hit deadlines without hand-holding. Discretion with sensitive information; trustworthy and professional. Availability for

flexible hours

including some

evenings on class days

.

Nice to Have

Previous/current PA experience Customer support or office admin experience. Basic Canva/Doc editing; comfort scheduling social posts or newsletters. Experience with simple CRMs/Google Sheets trackers. Sports/youth program background is a plus.

Schedule & Location

Part-time, ~

10-20 hours/week

. Hybrid: remote admin + occasional on-site or pick ups.

Growth Path

Strong performance can grow into an

Executive Assistant

role with more ownership (projects, vendor management, reporting).

Job Types: Part-time, Seasonal, Internship / Co-op

Pay: $17.20-$22.00 per hour

Benefits:

Flexible schedule
Education:

DCS / DEC (preferred)
Experience:

Social media management: 1 year (preferred)
Work Location: Hybrid remote in Mississauga, ON L4W 1B2