Job Description

About the Role

We are hiring a dedicated Real Estate Personal Assistant to support a top-performing real estate agent in Ontario. This role is primarily remote, with occasional travel to properties for support during listings, media shoots, or team exploration. You will play a key role in managing day-to-day operations, client communication, and content creation while serving as the central relay between clients, internal teams, and vendors.

This is a great fit for someone who is organized, media-savvy, responsive, and thrives in a fast-paced real estate setting.

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Key Responsibilities

Daily Operations & Client Support

Answer and manage client calls, messages, and emails (especially during business hours, with on-call responsiveness until 11 PM).

Book showings, coordinate appointments, follow-up with clients, and maintain calendar/schedules.

Relay time-sensitive information to documentation/admin teams.

Monitor key transaction dates (conditions, deposits, etc.) and flag issues.

Desk-Based Real Estate Support

Input showing requests, manage CRM notes, update calendars.

Coordinate listing appointments and photography/video schedules.

Handle offer registration, client updates, and internal notifications.

Work from home on weekends while actively managing inquiries and bookings.

Marketing & Content Creation

Edit property videos, Instagram reels, and posters using tools like Canva, CapCut, or InShot.

Create and schedule social media content related to sales, testimonials, market updates, and trends.

Track social media trends and brainstorm ideas for content that helps listings go viral.

Occasionally accompany the agent for listing shoots or neighborhood previews.

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Qualifications

Strong communication and interpersonal skills.

Excellent organizational and time management abilities.

Tech-savvy and quick with tools like Canva, CapCut, Trello, Google Calendar.

Experience in customer service or real estate admin is a plus.

Driver's license and access to a car preferred (for occasional in-person support).

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Tuesday: Weekly day off

On-Call Availability: 8 AM - 11 PM daily for time-sensitive communications

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Nice-to-Have Skills

Experience with Instagram/TikTok content creation.

Understanding of Ontario's real estate process and forms (OREA, MLS).

Familiarity with multicultural communities and real estate trends in the GTA.

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Compensation & Growth

Competitive salary based on experience

Bonuses tied to performance and milestones

Opportunity for advancement in marketing, operations, or licensed real estate support

Direct mentorship from one of Ontario's top realtors

Job Type: Full-time

Pay: $2,000.00-$3,500.00 per month

Additional pay:

Bonus pay Commission pay Overtime pay
Schedule:

Monday to Friday On call Weekends as needed
Work Location: Hybrid remote in Mississauga, ON

Expected start date: 2025-07-01