Job Description

We are seeking a reliable, organized, and proactive

Personal Assistant

to support the Director with day-to-day administrative and operational tasks. This role involves assisting with a variety of routine office duties, coordinating errands, and providing hands-on support during site visits and meetings. The ideal candidate is detail-oriented, resourceful, and able to anticipate needs to help ensure smooth daily operations.

Key Responsibilities:

Provide general administrative support to the Director, including scheduling, filing, and correspondence. Assist with

routine office tasks

such as ordering supplies, organizing documents, and maintaining a tidy workspace. Coordinate logistics and assist during

site visits

, including note-taking, organizing materials, and handling small errands. Manage and track

office supplies and equipment

, ensuring timely restocking and maintenance. Help coordinate meetings and appointments, including travel arrangements if needed. Run small errands and perform general support duties to free up the Director's time for higher-level responsibilities. Liaise with staff, vendors, and clients as directed to ensure tasks are completed efficiently. Handle confidential information with discretion and professionalism.

Qualifications:

Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal skills. Proficiency with basic computer applications (e.g., Microsoft Office, Google Workspace). Valid driver's license and access to reliable transportation (for errands and site visits). Ability to work independently and take initiative. Previous experience as a personal assistant, administrative assistant, or office coordinator is an asset but not required.

Working Conditions:

Primarily office-based, with occasional travel to job or client sites. May involve light physical tasks (e.g., carrying supplies, setting up materials). Flexible hours may occasionally be required.
Job Types: Part-time, Casual

Pay: From $20.00 per hour

Expected hours: 10 - 25 per week

Benefits:

Flexible schedule On-site parking
Work Location: In person