Job Description

Position Information

Position Number

S01179

Position Title

People Services Associate

Division/Portfolio

People Services

Department/Program

People Services

Location

Kelowna

Other Flexible Work Options

Eligible for Hybrid Work

Your Opportunity

Why Work for Okanagan College:

Okanagan College has been embedded in the social, cultural, and economic fabric of the region for over a half-century. The institution provides post-secondary education and training to the Okanagan, Shuswap and Similkameen regions and has a strong reputation for excellence in learning and teaching through its wide range of academic, career, continuing education, developmental, trades and vocational programs.

Being a valued team member of Okanagan College offers you the chance to be part of a dynamic and forward-thinking community where you can make a real impact, grow both personally and professionally, and be supported in achieving your aspirations. Join us in shaping the future of education and making a difference in the community and in the lives of our employees and students.

Our Current Opportunity:

Okanagan College is looking to add a People Services Associate (TM & OD) to our People Services team.

The People Services Department is restructuring to better support current and future organizational needs. This is a new role that is being implemented as part of the restructuring.

The Role, and where it fits in the new structure:

Under the general direction of the Manager, Talent Management & AI Integration the People Services Associate (TM & OD) supports the hiring process by advertising vacancies, overseeing the recruitment and relocation budget.

In addition, under the general direction of the Manager, Organizational Development, the People Services Associate (TM & OD) supports training by maintaining the MyPD page and ensuring all necessary logistics are managed with respect to training events and provides reports on the Professional Development budgets managed by the department.

Finally, the People Services Associate (TM & OD) will also provide support for Wellbeing activities.

Functions and Duties

The general areas of responsibility for this role are listed below. Highlights of the specific duties and functions that the incumbent will be expected to undertake are included under each heading / area.

Financial Processes

Monitors advertising, recruitment, training and relocation expenditures and provides monthly reports to the Manager, Talent Management & AI Integration. Prepares, codes and ensures accuracy of payment forms for invoices, visa statements, expenses, payment vouchers, journal transfers and service contracts. Supports the service contract process as necessary.

Recruitment, Talent Management & AI Integration Support

Under the direction of the Manager, drafts Standardized Operating Procedures (SOP's) and reference materials for internal use with respect to the advertising and recruitment expense processing, and other recruitment, talent management & AI integration processes. Supports the sourcing of candidates through various channels, including managing the website and maintaining the use of social media to attract diverse candidates as directed by the Manager, Talent Management & AI Integration. Provides advice and support to clients on request for on-call / auxiliary staffing. Tracks and reports on applicant sourcing; determines projected recruitment and selection costs; makes budget recommendations; processes recruitment related expenditures; tracks and reconciles the recruitment budget. Participates in on-boarding and orientation of new employees as required. Participates at events such as recruitment/talent management/AI integration workshops and career fairs etc. Conducts research and provides administrative support for various projects and initiatives (e.g. implementation of a succession planning framework, implementation of a new Applicant Tracking system, implementation and integration of AI approaches in talent management etc,).

Training & Events

Monitors budget expenditures from all Professional Development funds and provides reports to the Manager, Organizational Development as required. In the absence of the Departmental Administrator support the administration of Professional Development funds as required. Maintains the MyPD website, ensuring the information, links and calendar are maintained. Supports training needs analysis. As directed by the Manager, Organizational Development provides logistical support for training and learning activities, including: + Attending virtual or in person training sessions to provide technical support such as equipment set up, breakout rooms, monitoring the virtual chat for questions as required.
+ Provide administrative support for The Working Mind, Homewood Health sessions, and other health and wellness courses which can include creating and updating content in MyPD, advertising, managing participant lists, and liaising with external parties as needed.
+ Manage and confirm registrations in the MyPD system.
+ Support the orientation process ensuring information is maintained and up to date.
+ Distribute training evaluations and collate and summarize responses.

General Duties

Ensures all work reflects the need to actively support the College's commitment to advance equity, diversity, inclusion and social justice practices at the College to maintain a fair and inclusive work environment and that the standards of accessibility established by the College are reflected in recruitment practices. Provides support for the work of other Associates as required.

Education and Experience

Education and Experience that candidates should have includes:



A two-year Diploma in Human Resource Management is required. A minimum of four years of progressive work experience in a similar or related position(i.e. Talent Acquisition, Talent Management, Organizational Development, etc,) performing complex activities in one function/program and/or supporting multiple functions/programs is required. Or the equivalent combination of education and experience. Experience in a unionized environment is preferred.

Skills and Abilities

Skills and Abilities that candidates should possess:

Excellent computer skills with proficiency using the Microsoft Office suite, HRIS and similar complex databases. Demonstrated aptitude for learning customized systems Demonstration attention to detail Demonstrated commitment to equity, diversity, inclusion, and social justice Ability to question appropriately to ensure that processes are accurately carried out Strong research & analytical skills; Strong organization and planning skills; Creative problem-solving skills Proven mathematical aptitude Ability to manage priorities, plan work activities and multitask Demonstrated customer service orientation and a commitment to service excellence

Preferred Qualifications

Desired Start Date

11/17/2025

Position End Date (if temporary)

Schedule

The normal work week for a full-time excluded support staff employee is seven (7) hours per day and thirty-five (35) hours per week, Monday through Friday. Provided overtime is approved in writing in advance by the immediate manager, excluded support staff employees who work more than seven (7) hours in a day or thirty-five (35) hours in a week are entitled to compensation for these overtime hours in accordance with the provisions of the Employment Standards Act and College's Exempt Employee's Compensation & Classification Procedure.



The primary work location will be the Kelowna Campus. However, following successful completion of Orientation and Onboarding activities, the incumbent will be provided the option for remote work, within the Okanagan Region, 1-2 days per week.

Annual Salary/Hourly Rate

$65,915 - $92,281 (Typical hiring range $79,098-$87,887)

Appointment Type

Exempt - Continuing Full-time

Special Instructions to Applicants

Employee Group

Excluded


Posting Detail Information

Competition Number

C003247

Number of Vacancies

1

Posting Open Date

10/08/2025

Posting Closing Date

10/26/2025

Open Until Filled

No


Inclusion Statement
Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.