Job Description

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Position Summary:
Reporting to the Manager Benefits, the incumbent is responsible for the effective delivery of HR services in the areas of pension and benefits. The incumbent will perform and/or organize activities in support of the daily operations of the Pension and Benefits unit, ensuring that administrative services are carried out in accordance with established goals and objectives. Responsible for communication of pension and benefits-related information to McGill community as well as to service providers. Monitor compliance with policies and procedures, and responsible for a variety of administrative processes related to pension and benefits.
Primary Responsibilities:

• Prepare various reports weekly, monthly and annually, using Excel and Workday.
• Work closely with the Functional Business Analyst and payroll staff with respect to pension and benefits data, resolution of issues and preparation of reports.
• Prepare reports in order to process wire transfers and provide information to insurance carriers and pension providers.
• Process payments for monthly invoices.
• Perform the reconciliation of pensions and benefits accounts.
• Communicate with members with regards to various pension and benefits-related questions.
• Prepare letters and documentation destined to members.
• Provide explanation to human resources representative and managers.
• Liaise with external service providers on issues pertaining to pension and benefits.
• Participate in the review and documentation of policies and procedures.
• Monitor compliance with policies and procedures.
• Maintain or update the relevant sections of the website.
• Preparation and dissemination of documentation to members of the Pension Plan and Staff Benefits Advisory Committees.
• Contributes to the preparation of Power Point presentations.
• Responsible for a variety of administrative processes including file records management, logistical planning, support for meetings and events.
• Support the members of the team with other administrative tasks.

Other Qualifying Skills and/Or Abilities:

• Bachelor in Human Resources, Mathematics, Finance or Accounting preferred.
• Previous experience in pension and group benefits administration is a definite asset.
• Strong analytic, attention to detail and mathematical aptitude.
• Excellent organization and time management practices.
• Strong problem solving skills, quick learner and ability to work within a team environment.
• Demonstrated customer service skills and ability to provide a wide range of information and advice to internal and external clients.
• Proven professionalism and discretion at all times.
• Excellent computer skills, including MS office applications with strong skills in MS Excel.
• Knowledge of Workday an asset. Written and spoken French and English.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #3 on a scale of 0-4.
For a definition of our language proficiency levels, please click .
Minimum Education and Experience: DEC III 3 Years Related Experience /
Annual Salary: (MPEX Grade 03) $61,990.00 - $72,930.00 - $83,870.00
Job Profile: MPEX-HRM1B - Total Rewards - Professional 1 (Excluded)
Hours per Week: 33.75 (Full time)
Supervisor: Benefits Manager
Position End Date (If applicable): 2027-04-30
Deadline to Apply: 2025-12-16
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

Skills Required