Job Description

CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a world free of cancer drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed to its employees' well-being and professional development.Competition # 079-25-713505518Posting End Date: March 25, 2025City: WinnipegWork Location: MacCharlesDepartment: Pediatric Oncology and HematologyUnion: Non-UnionHiring Status: PermanentAnticipated Start Date: April 07, 2025FTE: 1.0Anticipated Shift: DaysDaily Hours Worked: 7.75Annual Base Hours: 2015Hourly Salary: $29.546, $30.425, $31.371, $32.313Job Summary:Under the supervision of the Physician Services Manager, the Administrative Officer provides senior administrative support to the Department Head, as well as supervision and distribution of workload to the in-scope departmental secretaries. Administrative support includes final document preparation, arranging meetings and interviews, managing time schedules, creation and distribution of communications, general organization within the office, coordination and preparation of financials, maintenance of statistical reports for internal and external purposes.The incumbent will organize and prioritize the administrative activities ensuring all the work is completed within established time frames. The Administrative Officer will also provide research and analytical support to task and advisory groups associated with related projects. The incumbent for this position will assume responsibility of projects with minimum supervision. Ability to coordinate activities with multiple partners is an important component of the position.The Administrative Officer will work closely with other Administrative Officers and the Physician Services Manager in ensuring consistency and standardization with other secretarial positions across all oncology departments within CancerCare Manitoba (CCMB).Other duties and responsibilities include payroll entries, coordination and minute taking of meetings, preparation and upkeep of administrative standard operating procedures, preparation of financial paper work coverage for out-of-scope administrative duties and other duties as assigned.Qualifications:Required:Education

• Successful completion of a recognized Administrative Training Program from an accredited educational institution.

Experience

• 5 years of administrative experience supporting an intermediate/senior level leader.

• 3 years of supervisory/leadership experience.

• 3 years of experience working in a fast-paced, dynamic environment managing multiple, competing priorities preferably within a healthcare setting.

An acceptable equivalent combination of education and experience may be considered.Skills and Abilities

• Excellent keyboarding skills 65 WPM.

• Prior experience working in an administrative / coordinator role ideally within a healthcare setting.

• Ability to work independently interfacing with highly skilled professionals in a team environment and provide leadership in work activities.

• Ability to learn and develop a working knowledge of the organization, including its governance and organizational structure and relationships.

• Exceptional planning, organizational and interpersonal skills.

• Demonstrated ability to organize, assign and supervise the work of secretarial staff.

• Proficiency with computerized system (Microsoft Office: Outlook, Word, Excel, PowerPoint) and the capacity to learn new programs as required.

• Excellent communication skills, verbally and in writing, required.

• Knowledge and experience in minute taking and synthesizing information.

• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.

• Demonstrated problem-solving skills.

• Proven ability to maintain confidentially including handling confidential information with discretion.

• Experience maintaining spreadsheets and databases.

• Skills in project management is considered an asset.

Other

• Must have a satisfactory employment record.

• Must be legally able to work in Canada.

• Ability to speak French is considered an asset.

Physical Demands and Working Conditions

• Must be able to work safely in a typical computerized office environment with frequent meetings at multiple locations throughout the organization, and to lift and carry items.

• On occasion meetings will have to be organized and attended outside of regular business hours.

Interested and qualified applicants are invited to submit a detailed and current resume, plus a cover letter demonstrating how you meet the above qualifications and the above competition number.This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.CancerCare Manitoba is committed to developing inclusive, barrier-free recruitment processes and work environment. If you are contacted by CancerCare Manitoba regarding a job opportunity or testing, please advise if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.We thank all that apply and advise that only those applicants selected for further consideration will be contacted.

Winnipeg Regional Health Authority