Job Description

Town of Oliver

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Payroll/HR Coordinator

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The Town of Oliver, known as Canada's Wine Capital, is home to 5,094 residents located between Osoyoos and Penticton, is currently recruiting for a permanent full-time Payroll/HR Coordinator. Receiving work direction dually from the Chief Financial Officer and Corporate Officer, the Payroll/HR Coordinator is an exempt position that will work closely with the management team to deliver a diverse range of payroll and human resource functions, including but not limited to: payroll and benefits administration, financial reporting, recruitment, performance management and employee and labour relations.

Key Job Duties/Functions Payroll Administration

Sets up new employees by generating employee payroll numbers, inputting union codes, start dates, status and job codes etc. and prepares personnel and payroll files ensuring completeness and maintains files on an ongoing basis Process and validate electronic time entry and related notes to verify pay rates, hours worked, paid and unpaid leaves of absence; allocates hours to job codes; and calculates pay rates due to classification changes, contract changes, etc. Prepares payroll related accounting entries and follows up with staff and supervisors for missing information Update and maintain electronic time sheet program (HRIS) and assist employees Process bi-weekly, monthly, and quarterly payrolls, runs exceptions reports, identifies errors, reconciles and prepares payroll adjustments to ensure that the payroll is accurate. Distributes direct deposit pay slips or manual pay cheques. Departments include Town (Inside & Outside), Recreation, Council, Victim Services and Oliver Fire Department Processes transfers for electronic deposits and upon bank confirmation runs bi-weekly payroll closes from the GL report and transaction register and reviews to ensure the GL balances Runs reports for payroll source deductions, WorkSafe BC (WSBC), and prepares remittances; prepares backup for EOC invoicing, requisitions cheques for employees on WSBC or STD. Process boot and other allowances Liaises with various organizations such as benefits carriers, WSBC, Municipal Pension Plan, Canada Revenue Agency, and Statistics Canada to provide or obtain information Prepares, reconciles, and balances year-end reports such as WSBC, T4 and T4a's, pension reports and statistical reports for submission to the appropriate government agency Assists with year end reports, preparation and participating in annual financial audit

Benefit Administration

Provides enrolment forms or directs employees to benefit carriers' websites to enrol. Enrols and maintains employee group benefits deduction calculations and amends for changes in insurance rates, pay rates, changes affecting entitlement as required, and monthly reconciliation of employee wage and benefit accounts to general ledger Assist employees with STD/LTD and WSBC claims, including paperwork and communication Assist with Group Benefits plan annual renewals and plan marketing

Personnel

Develop, update, and maintain job descriptions and job postings in alignment with organizational needs Participate in hiring interviews, disciplinary meetings, and terminations Creation of offer letters, employee contracts, layoff letters, and disciplinary letters Creation of records of employment Administer employee onboarding and offboarding processes, including email setup, cybersecurity protocols, device allocation, and orientation activities Maintains seniority, sick leave, vacation entitlement, leave of absence information, leave entitlements Monitor years of service Participates in labour management meetings, union bargaining and provides advice to management bargaining committee Administer annual performance appraisal process Attend Council closed meetings where personnel issues are being discussed Manage and maintain the Human Resources section of the Intranet to ensure timely and accurate access to HR-related information

Required Qualifications

Ability to maintain confidentiality to a high degree of tact, diplomacy, and discretion Ability to plan and prioritize workload and work under pressure, maintaining accuracy and attention to detail Excellent interpersonal, listening, verbal and written communication skills Demonstrated knowledge of payroll and accounting principles and procedures Knowledge of Employment Standards Act and Regulations Knowledge of Collective Agreement requirements related to pay and benefits Demonstrated proficiency with Microsoft 365 (Excel, Word, Outlook) and computerized accounting systems

Minimum Training and Experience Required

Minimum of four years administrative, payroll, human resources and management experience preferably in a unionized local government setting Preference will be given to candidates with business administration diploma

Required Licences, Certificates, and Registrations

Payroll Compliance Designation with National Payroll Institute Certified Human Resource Professional (CHRP) designation or working towards designation Satisfactory Criminal Record Check Driver's Abstract




This is an exempt position with a salary range of $65,000 to $85,000 depending on relevant experience and credentials. Candidates interested in this exciting career opportunity are invited to submit their resume and cover letter in PDF format to the Town of Oliver.



Resumes will be assessed as they are received and the position will remain open until filled.



Town of Oliver

6150 Main Street,

Oliver, BC V0H 1T0

Email:

careers@oliver.ca

We thank all applicants for their interest, however, only those candidates selected for further consideration will be contacted.




Education : Other trades certificate or diploma


Experience : 3 years to less than 5 years