Job Description

Job Title: Payroll Specialist

Pure Hothouse Foods, marketed under the Pure Flavor brand, is a family of greenhouse vegetable growers who share a commitment to bringing A Life of Pure Flavor(TM) to communities everywhere. Our passion for sustainable greenhouse growing, strong support for our retail & foodservice customers, and focus on engaging consumers is built on a foundation drawn from generations of growing expertise. We are the next generation of vegetable growers, inspired to put quality, flavor, and customers first by providing greenhouse-grown vegetables from our farms that are strategically located throughout North America.



With a dedicated, energetic and highly skilled workforce, we believe our employees make the difference. We offer our employees the opportunity to advance their careers in our progressive, vibrant organization.

Job Summary:

The Payroll Specialist is responsible for accurately preparing, processing, and maintaining payroll for all employees across multiple locations. This role ensures compliance with federal, state/provincial, and local payroll regulations, manages payroll deductions and benefits contributions, and provides excellent service to employees regarding payroll-related inquiries.

Responsibilities:

Process full-cycle payroll for all hourly and salaried employees across Canadian and US sites. Assist with streamlining the CAD & US payroll systems. Maintain employee records in the payroll system, including new hires, terminations, rate changes, and benefit deductions. Review and verify timecards, attendance, and other pay-related data for accuracy. Ensure compliance with all applicable payroll laws, tax regulations, and company policies. Prepare and remit payroll-related payments, including taxes, garnishments, and other deductions. Reconcile payroll data with financial and HR systems to ensure consistency and accuracy. Generate and distribute pay statements, ROEs, T4s, W-2s, or other required forms. Collaborate with HR and Finance to ensure accurate benefit and deduction administration. Generate and distribute regular and ad hoc payroll and workforce reports (e.g., headcount, labor costs, overtime, turnover, and benefit deductions). Respond to employee inquiries regarding pay, timekeeping, and deductions promptly and professionally. Support audits, reporting, and system upgrades as required. Other core expectations as defined by the company.

Qualifications:

Diploma or Bachelor's Degree in Business, Finance, Human Resources or Accounting. PCP or CPM designation preferred. Minimum two (2) years of experience as a payroll specialist. Ability to process payroll for multiple locations. Working knowledge of Canadian payroll legislation and regulations. US payroll experience and knowledge of regulations (preferred). Solid understanding of accounting fundamentals and payroll best practices. Proficiency in Sage (required); experience in ADP (preferred). Proficient in Microsoft (MS) Suite (Word, Excel, PowerPoint). Commitment to high professional ethical standards; ability to maintain confidentiality. Outstanding organizational ability and time management skills. High numerical aptitude; detail oriented. Excellent verbal and written communication skills.

Work Environment:

Hours of work may vary depending on business needs; flexibility is required. Role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. Specific vision capabilities required; the employee is to work in front of a computer, sitting and/or standing for prolonged periods is required. The position may involve needing to lift to 30 pounds, occasionally up to 50-pounds (e.g. filing boxes).




If you are looking for a challenging and rewarding career opportunity, submit your resume to Pure Flavor today!



Pure Flavor is committed to providing an accessible and barrier-free environment for all individuals, including candidates and employees. We are an equal opportunity employer and comply with all applicable accessibility and accommodation legislation, including the Accessibility for Ontarians with Disabilities Act (AODA) in Canada and the Americans with Disabilities Act (ADA) in the United States. Accommodations are available upon request for candidates participating in all aspects of the selection process. If you require accommodation, please contact our Human Resources department.



Check us out at www.pure-flavor.com or follow us on Facebook, Twitter, Instagram or LinkedIn.