Job Description

Role purpose:

The Payroll Specialist will be responsible for managing and processing payroll for the organization, ensuring accuracy, compliance with regulations, and timely payment to employees. The ideal candidate will have expertise in using HCM software to streamline payroll processes and enhance reporting capabilities. This role can be based out of Edmonton, AB, but will handle payroll duties for the province of Quebec working Eastern hours (ex. 7am - 3:30 MDT).

Knowledge and Experience:

College diploma or University Degree in Business Administration or equivalent

Minimum of 3 years of experience in a similar role

PCP certified or working towards their PCP qualification would be an asset

Strong Knowledge of HCM Payroll functions while supporting multiple provinces

UltiPro system (UKG, Ultimate or Kronos) experience would be an asset

Proven experience in payroll processing

Proficiency in payroll software and Microsoft Excel

Fluency in French is not a requirement, but any level of French would be an asset.

Skills:

Excellent attention to detail and organizational skills

Strong analytical and problem-solving abilities

Effective communication skills, both written and verbal

Excellent time management skills with ability to prioritize in a fast-paced environment to meet payroll deadlines

Key Accountabilities:

Key Responsibilities

Process payroll for employees, ensuring accurate calculations of wages, deductions, and benefits.

Utilize UKG software to manage payroll systems, including inputting data, generating reports, and troubleshooting issues.

Ensure compliance with payroll regulations and tax laws, keeping up to date with changes in legislation.

Maintain employee records and payroll documentation, ensuring confidentiality and security of sensitive information.

Respond to employee inquiries regarding payroll, benefits, and deductions in a timely and professional manner.

Collaborate with HR and finance departments to ensure alignment on payroll-related matters.

Assist with audits related to payroll and ensure compliance with internal policies and procedures.

Prepare and submit payroll tax filings and ensure timely payments to tax authorities.

Generate all payroll-related reports using the payroll system.

Issue Records of Employment (ROE) within legislated timelines.

Participate in the reconciliation of T4 slips and RL-1 at year-end.

Manage and track vacation and sick leave banks.

Act as the go-to person for all payroll-related inquiries

Manage and track vacation and sick leave banks

Ability to communicate effectively and maintain highest level of company standards

Verify timekeeping records and consult supervisors/managers about any discrepancies

Manually enters ad hoc time, such as meetings, to employees' timecards

Process involuntary deductions such as levies and garnishments

Maintains payroll and related records recording the accumulation and use of vacations, PTO and sick days

Contact various department supervisors/managers for any missed times

Other duties as assigned

Business Processes

Oversee and direct all payroll preparation according to CBA - collective bargaining agreements, policies, and procedures

Develop systems to process payroll account transactions

Ensure compliance with applicable laws and payroll tax obligations

High level of expected collaboration with Human Resources, Corporate Payroll, and Corporate Time & Attendance

Maintain accurate records and prepare reports

Resolve issues and answer payroll-related questions

Reporting

Accrued payroll and Accrued vacation/PTO reporting

Ad hoc requests