incumbent will report to the Total Rewards & HR Operations Director and oversee the entire payroll process, including managing employee timekeeping and attendance records, ensuring accurate calculations of wages and deductions, maintaining compliance with labor laws, and resolving any discrepancies related to time worked. This is a hybrid position.
Key Responsibilities
Manage and oversee the execution of day-to-day Canadian payroll inputs collection and handoffs, approvals, and issue management with Payroll vendors (UKG)
Work with Employees, Managers, HRBPs, and vendors when Payroll cases require escalation
Payroll Approval - Reviews and approves payroll before it gets processed for payment ensuring appropriate back up is provided for every single transaction
Compliance - Responsible for payroll compliance and maintains up-to-date knowledge and understanding of laws, regulations, contracts, policies, procedures, and controls governing payroll operations across the region
Resource and Vendor Management - Responsible for payroll vendor contracts and payroll calendars set up with the providers across the region
Analyze, audit and validate HR statuses and interfaces for pay rate changes, transfers, employee deductions, changes in taxation, new hire and termination
Maintain recurring / one-time payments / deductions
Ensure accurate preparation and balancing of weekly and special payrolls, payroll balance sheet and summaries
Handle additions and changes to hourly payroll and payroll related items (i.e., salary changes, tax withholding, retirement plan deferrals, general deductions etc.) using the appropriate payroll system
Handle various authorized payroll adjustments, e.g., garnishments, manual computation of gross and net pay, vacation pay, bonuses, etc.
Verify application of all pay rules per the union contract where applicable
Monitor and review employee timecards for accuracy, including start/stop times, breaks, overtime, and absences.
Implement and maintain time and attendance tracking systems, ensuring proper usage and data integrity.
Manage leave accruals, including vacation, sick days, and personal time.
Address requests about employment and payment issues
Qualifications
Bilingual in French and English
Minimum of 5 years of experience in payroll processing, with at least 2 years in a supervisory role preferred
Experience in payroll operations/administration
Experience developing and implementing HR Shared Services initiatives (preferred)
In-depth knowledge of payroll laws and regulations
Experience with payroll software and HRIS systems (UKG, Workday etc)
Exhibit strong payroll management expertise and command of relevant process intersection points, policies, and procedures
Detail-oriented execution of routine and complex payroll processes.
Ability to develop and interpret intricate procedural documentation
Working knowledge of payroll procedures and other personnel procedures
Possess working knowledge of HR policies, practices, and procedures
Follow standard operating procedures and strict policy guidelines
Familiar with UKG payroll and time attendance platforms
Benefits
: savings/pension plans, PTO, and more! #LI-Hybrid
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