Job Description

Job Title: Payroll & HR Administrator

Location:

Toronto, ON (Multiple Sites)

Employment Type:

Full-Time

About Summerhill Market

Summerhill Market is a boutique grocery store chain in Toronto known for its scratch-made prepared foods, curated gourmet grocery offerings, and top-tier customer experience. With multiple locations across the GTA, we are passionate about delivering high-quality food and creating a supportive, high-performing team environment.

Position Summary

We are seeking a detail-oriented and proactive

Payroll & HR Administrator

to join our Human Resources team. This position plays a central role in ensuring accurate, timely, and confidential payroll processing and maintaining comprehensive HR data. The successful candidate will be responsible for administering weekly payroll, managing employee records, overseeing benefits administration, and supporting core HR operations across a growing workforce of 500+ employees.

Key ResponsibilitiesPayroll & HRIS Administration

Process

weekly payroll

for 500+ employees using

ADP Workforce Now

, ensuring accuracy and compliance with all regulatory and internal policies. Maintain and update employee data within the

ADP HRIS

platform, ensuring data integrity and seamless system functionality. Coordinate year-end payroll tasks, such as T4s, ROEs, and payroll audits.

Employee Records & Benefits

Maintain comprehensive, organized, and confidential

employee records

, including contracts, policy acknowledgements, certifications, and performance documents. Administer

employee benefits enrollment

, changes, and terminations; liaise with benefits providers as needed. Ensure accuracy and compliance in tracking leaves, vacation accruals, and time-off entitlements.

HR Support & Compliance

Provide administrative support across core HR functions including onboarding, offboarding, policy compliance, and documentation. Track and organize

compliance documents

such as health & safety logs, sweep/temperature records, and JHSC inspection forms. Support training coordination and employee communications relating to HR programs and initiatives. Assist with preparation of HR reports and data analysis for decision-making and compliance audits.

Qualifications

3+ years of experience in

payroll administration

, with strong working knowledge of

ADP Workforce Now

(mandatory). Post-secondary education in Human Resources, Accounting, Business Administration, or a related discipline. Experience managing HRIS platforms and maintaining accurate HR and payroll records in a mid-to-large organization (500+ employees). Solid understanding of Canadian employment standards, payroll regulations, and benefits administration. High attention to detail, with proven ability to handle confidential data and operate with discretion. Strong organizational and time-management skills to meet weekly payroll deadlines in a fast-paced environment. Proficiency in MS Office Suite (especially Excel); comfort with learning new software and systems. PCP or CHRP designation (or working toward) considered an asset.

Perks & Benefits

Weekly pay Comprehensive employer-paid health and dental benefits for full-time employees Generous employee discount Company-provided Summerhill Market work shirts Dynamic and inclusive workplace culture with ongoing development opportunities Easily accessible store and office locations across Toronto

Equity Statement

Summerhill Market is an equal opportunity employer and values diversity in the workplace. We are committed to inclusive, barrier-free recruitment and employment practices. Accommodations are available upon request for candidates taking part in any stage of the selection process.

Job Types: Full-time, Permanent

Benefits:

Casual dress Company events Discounted or free food
Schedule:

Day shift Monday to Friday Weekends as needed
Ability to commute/relocate:

Toronto, ON M4P 2M5: reliably commute or plan to relocate before starting work (preferred)
Experience:

Payroll: 2 years (preferred) ADP software: 1 year (preferred)
Work Location: In person