Job Description

PAYROLL COORDINATOR

EMPLOYEE SERVICES, HUMAN RESOURCES

Competition No.

25.06.176

CATEGORY

SALARY

CLOSING DATE

Full-Time Continuing (35 hours per week) MSA Band E (Steps 1-8): $29.608 - $43.050 per hour. $53,886 - $78,351 per annum (Based on 35 hours per week). July 6, 2025

About Us

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MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Metis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.



Our comprehensive undergraduate university offers 55 programs to more than 19,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity

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MacEwan University is seeking a Payroll Coordinator for a full-time continuing opportunity with our Employee Services department. In this role, you are responsible for ensuring accurate and timely payroll processing in compliance with policies, legislation and collective agreements. This includes managing time and labour, benefit deductions, Local Authorities Pension contributions, and financial reconciliation. You will also serve as the primary point of contact for payroll inquiries, addressing employee concerns related to pay, benefits and deductions. If you are a detail-oriented professional who enjoys problem-solving, analyzing financial data, and contributing to the seamless operation of payroll functions, we encourage you to apply.


Key responsibilities include:

Validating, auditing, and processing full-cycle payroll, reconciling calculations and data input to ensure accuracy and compliance with legislation and union agreements; Leading the payroll team on a rotating basis in processing bi-weekly payroll, delegating tasks as needed; Preparing bi-weekly CRA remittances for statutory deductions and reporting; Administering the time and labour process and approvals; Reconciling all payroll general ledger accounts and required bi-weekly, monthly, and quarterly journal entries, including fiscal year-end reconciliation; Processing all pension transactions, including commencements, changes, transfers terminations, leave of absences and reconciliation to Alberta Pension Services, including year-end activities; Managing T4-slips, including reconciliation and analysis of all year-end slip information to ensure accuracy and processing any amendments; Reconciling and submitting WCB annual returns; Identifying process gaps and need for improvements, system testing, validation, and documentation; and Providing guidance, clarity and interpretation of collective agreements, policies and regulations to MacEwan employees in regard to their pay.
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SKILLS

You will have:

Comprehensive knowledge of end-to-end payroll processing; Knowledge of Alberta Employment Standards, federal and provincial tax laws, and labour regulations; Understanding of accounting principles, internal controls, and financial reporting requirements in relation to general accounts and expenses; Excellent time management and organizational skills; Strong problem-solving, investigative, and analytical skills, with the ability to recommend effective solutions; Advanced Microsoft Excel skills and familiarity with HRIS systems to support payroll operations and reporting; Strong interpersonal skills, with the ability to remain adaptable while working in a team environment, under tight deadlines; and An aptitude for accuracy.
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QUALIFICATIONS

Payroll Compliance Professional (PCP) designation. A minimum of 3 years of full cycle payroll processing. Knowledge of LAPP administration, employment standards, federal and provincial legislation and collective agreements. A diploma or coursework in accounting would be considered an asset. Experience with PeopleSoft and a unionized environment would be considered an asset. An equivalent combination of education and experience may be considered.
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BENEFITS

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

Competitive base pay Generous vacation time Secure pension plan Flexible benefits package Continuous learning culture Opportunities for career growth * Opportunity to participate in a hybrid work environment: three days a week in the office