Job Description

JOIN OUR TEAM!

Due to continued growth, the Alice Saddy Association is hiring a full-time, permanent

Payroll and Bookkeeping Administrator

Why You'll Love Working Here:

Make a meaningful impact through your work Learn from experienced finance professionals Grow your skills in payroll, accounting, and nonprofit finance Collaborative, welcoming, and inclusive team environment
The Alice Saddy Association envisions a welcoming, diverse and inclusive community where all people are valued and contributing citizens. We are committed to supporting people with disabilities and their families to make the connections needed for a meaningful self-directed life. The cornerstones of our mission, and vision are rooted in our core values of respect, collaboration, accountability and creativity.

Reporting to the Director, Finance, the

Payroll and Bookkeeping Administrator

provides essential payroll, bookkeeping and administration to the Alice Saddy Association, the Alice Saddy Foundation, partner agencies, and Southwest Collaborative Communities (SCC). Key responsibilities include full-cycle payroll processing, accounts payable, and rent payment tracking, and charitable receipting. The role also provides backup for maintenance administration.

The

Payroll and Bookkeeping Administrator

must uphold the values and policies of the Alice Saddy Association while maintaining professionalism, confidentiality, and a person-centered approach in all aspects of their work.

Hours of Work:

35 hours/week

Starting Wage:

$25.18 per hour, plus benefits, and opportunities for learning and development.

What You Will be Accountable For:

1. Alice Saddy Association (ASA) and Alice Saddy Foundation

Process full-cycle payroll for the Alice Saddy Association including the preparation of ROEs and T2200 tax forms. Collect and track monthly rent and follow-up, as required. Provide finance-related and administrative support to all areas of the Finance Department. Issue charitable tax receipts for both ASA and the Alice Saddy Foundation. Provide backup coverage for both the Coordinator, Maintenance and Coordinator, Finance (Payables), as required. Process payables for the Alice Saddy Foundation, and provide administrative support for fund development.

2. Partner Agencies

Work onsite at the out of town partner agency's office one full day per week (8 hours), or more if required. Process full-cycle payroll including the preparation of ROEs. PassportOne submissions. Provide backup support for payables Additional duties as assigned by the Director of Finance or the partner agency's Executive Director.

3. Southwest Collaborative Communities (SCC)

Process accounts payable and support other bookkeeping tasks Additional duties related to SCC operations, as assigned.

What You will Bring to the Role:

The ideal candidate will:

Have post-secondary education in accounting or finance, (payroll focus is an asset) and 2-3 years of work experience in a similar role. Possess strong analytical skills and a comfort working with numbers and data Be proficient in QuickBooks, Sage 50, Microsoft Office Suite and Google Workspace Demonstrate strong verbal and written communication skills and have a positive and solution-focused approach. Have good attention to detail and a high degree of accuracy, organization and time management. Work independently yet remain an integral member of the Finance team and provide support when necessary. Handle confidential information in an ethical and professional manner. Be willing and able to travel and work out of town at our partner agencies one day a week, and as required. Possess a reliable vehicle, a valid driver's license, and insurance and a motor vehicle records check, in good standing.

To Apply

If interested in this career opportunity, please send a

COVER LETTER and RESUME

to Human Resources Manager at careers@alicesaddy.com, on or before the closing date of midnight on September 14, 2025, that expresses your interest and

outlines your experience completing end to end payroll and your bookkeeping skills.

Applicants will be contacted the week of September 15, 2025 and interviews will be scheduled for September 22 and September 24, 2025.

The Alice Saddy Association is an

equal opportunity employer committed to

accessibility, equity, and inclusion. We provide accommodations throughout the recruitment process and welcome applicants from diverse backgrounds and lived experiences to join a culture where authenticity and inclusion are valued. Our employees are 100% vaccinated for Covid-19.

Job Types: Full-time, Permanent

Pay: $25.18 per hour

Expected hours: 35 per week

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Wellness program
Application question(s):

Do you have experience with Sage 50? Do you have experience with QuickBooks? Do you have experience with Microsoft Office Suite and/or Google Workspace? Do you have experience with Payroll? Do you have experience with Bookkeeping?
Licence/Certification:

Driving Licence and access to a reliable vehicle (required) First Aid Certification (preferred)
Work Location: In person

Application deadline: 2025-09-14