Job Description

ABOUT US


The City of Spruce Grove is a fast growing, dynamic city committed to building and maintaining a fiscally responsible community that serves our residents, attracts visitors, and promotes future growth.




The "Values, We Live By" are accountability, communication, leadership, integrity, and respect while we work towards maintaining a work/play balance.




We are an organization that cares, an organization that is committed to our city and committed to you. The City of Spruce Grove is committed to public service, where everyone feels empowered to contribute their best work. We believe that by working together in a spirit of collaboration and respect, we can achieve great things.
THE OPPORTUNITY


The Payroll and Benefits Administrator coordinates payroll administration and reporting along with pension and benefits administration. The incumbent requires a solid knowledge of Payroll and Benefits Administration and applicable legislation, as well as excellent analysis and internal controls capabilities. This position reports to the Manager of Total Compensation.



This is a casual position up to 35 hours per week. The pay is: $39.89 per hour.
RESPONSIBILITIES


1. Payroll Administration

Responsible for the accuracy, compliance and efficiency of payroll processing and administration by

implementation and monitoring of effective internal controls.


Performs complex calculations, corrections and update payroll systems for all changes in salary or status as a result of collective bargaining, job reclassification, performance appraisals and terminations. Ensure proper administration and submission of monies withheld per government order such as garnishments, maintenance enforcement, or other such withholdings. Provides bi-weekly, monthly and annual reports including T4 and T4A's, WCB (Workers Compensation Board) and LAPP (Local Authorities Pension Plan). Responsible for preparing routine and ad-hoc reporting to meet the organizations needs. Delivers new hire orientations and one-on-one meetings with employees regarding payroll questions and issues. Maintains payroll records in compliance with the City's records management structure and legislative requirements. Apply federal and provincial legislation to payroll including: The Canada Pension Plan, The Employment Insurance Act, The Income Tax Act, Employment Standards legislation and Worker's Compensation Act. Keep up-to-date with legislation, agreements and policies through formal training, independent research and consultation with City departments. Communicate the payroll compliance requirements and City policies and procedures affecting payroll to internal customers.


2. Pension and Benefits Administration

Administer and implement registrations, changes, and terminations for employee group benefit and pension plans which includes Extended Health & Dental benefits, and Life & Disability benefits in the payroll system and with benefit providers. Maintains pension and benefit records in compliance with the City's records management structure and legislative requirements. Support employees through individual consultations regarding all aspects of benefits such as benefit and pension setup and termination, optional benefits, leaves of absences, retirements, vacations, death claims and optional service purchases. Liaise with group benefit carriers, pension providers, internal HR, and benefit consultants to coordinate employee benefit coverages.


3. Other Duties

Understand and adhere to City policies, procedures and standards, whether written or implied, as amended from time to time. Contribute to a positive safety culture by always acting in a safe manner and complying with City safety policies and procedures for staff and contractors. Act as a steward of the City's Corporate Culture by following the "Values, We Live By". All employees shall act in a safe manner at all times and will report any unsafe conditions, procedures or acts for the benefit of the City. Continual adherence to the City Safety Policy is mandatory. Employee are expected to stay current on WHMIS and other safety-related procedures. Perform other job-related duties.
QUALIFICATIONS


REQUIRED QUALIFICATIONS:

Post-secondary certificate or diploma in Business Administration or equivalent. Minimum of two (2) years related experience. Payroll Compliance Practitioner certificate. Solid knowledge of payroll processing for hourly and salary positions. Solid knowledge of Canadian Payroll and other related legislation. Solid knowledge of employee group benefit plans. Experience with a time and attendance system. Experience in reporting writing. Experience with benefits and pension administration, as well as collective agreement administration. Proficiency in the Microsoft Office Suite (Word, Excel, Outlook). The ability to work independently in a busy and challenging environment, and the flexibility to assist where needed and work as an active team member Ability to work effectively and professionally with all levels within the organization and externally is essential. Outstanding interpersonal, time management, organizational and communication skills with a proven ability to interact in a highly professional and confidential manner. High level of attention to detail. Problem solving and exercising good judgment are integral.


ASSET QUALIFICATIONS:

Previous municipal experience. Benefit Administration courses. Knowledge of Avanti Client, Webtime, Report Writer, Content Manger. Knowledge of Online Benefits Administration (Alberta Blue Cross, APEX SharePoint, LAPP Employee and Employer portals, SSQ Critical Illness, Benefits By Design AD&D, Union administration, WCB Alberta Employer). Knowledge of Royal Bank Payroll Transfer and EFT Payments Online Administration.


COMPETENCIES:

Thinking & Acting Strategically - Forward-thinking. Sees the big picture and imagines the future. Links long-range visions, strategies, and concepts to daily work. Aligns personal actions and initiatives with customer needs, and with organizational priorities and direction. To think and act strategically requires an understanding of our organizational direction, as well as the internal and external factors that influence decision-making.



Building Influential Working Relationships - Strengthening and developing working relationships and strategic alliances that are founded on ethics, trust, and guided by our corporate values of respect, leadership, accountability, communication, and integrity.




Optimizing Performance & Results - Reaches for excellence for oneself, one's team, and the organization. Determined and focused on achieving outcomes that align with organizational goals. Creates goals and priorities that maximize resources while using an enterprising, resourceful approach to deliver outcomes and achieve customer expectations. Maintains accountability for results.



Growing Talent & Workforce Capacity - Honouring the individual differences that make each person unique. Being curious and committed to listening, reflecting, and learning. Developing individual and workforce capabilities to enhance the organization's capacity to accomplish strategic goals, enhance program and service delivery, and provide an exceptional customer/client experience. Contributes to a learning and teaching culture.



Fostering Innovation & Steering Change - Creates an environment for transformation. Advances the City through improvement based on innovation and guides the associated change. Uses the skills, attitudes and behaviours needed to produce new or improved programs and services to meet current and future needs of our customers, our organization, and our community.
CONDITIONS OF EMPLOYMENT


Criminal Record Check Clearance


WORKING ENVIRONMENT:

Office environment Due to the nature of this position, hours of work will vary.

NEXT STEPS


You must apply through this portal to be considered. We do not accept applications through other forums. Candidates may be interviewed as applications are received. Only those candidates selected for further consideration will be contacted.

WHY WORK FOR US?


Competitive annual salary Wellness Initiatives Work/Life Balance Recognized General Holidays Leave Options Flexible Work Arrangements Positive Work Atmosphere Employee Awards Volunteer and Fundraising Opportunities Professional Development

Company


City of Spruce Grove
Location


Strategic and Communication Services - Human Resources - Payroll and Benefits
Opening Date


Jul 21, 2025 01:30 PM