Job Description

Since 1981, Peterbilt Manitoba Ltd. has been proud to sell and support the iconic Peterbilt truck brand. Peterbilt Manitoba Ltd. is a multiple award-winning, full-service dealership offering the complete Peterbilt line of new and used heavy-duty and medium-duty trucks, service, body shop, and parts. The dealerships' goal is to provide the Manitoba region with continued professional and reliable service and with a product that beats the competition in quality, performance, durability, original rugged appeal, and class.

Peterbilt Manitoba Ltd. is looking for a detail-oriented and highly organized Payroll and Benefits Administrator to join the Winnipeg General/Admin team. Reporting directly to the Accounting Manager, the Payroll and Benefits Administrator is responsible for managing payroll and benefits administration for all three Peterbilt Manitoba Ltd. locations.

The Role:

Prepare and process bi-weekly, semi-monthly, and monthly payrolls for employees across multiple locations, ensuring accurate and timely payment. Maintain and update employee files, including attendance, leave, and overtime records, to accurately calculate pay and benefit entitlements. Prepare and update payroll-related spreadsheets such as education programs, boot/tool allowances, vacation accruals, sick time, and other relevant data. Collaborate with the accounting department to prepare monthly payroll-related spreadsheets and accrual journals. Ensure accurate tracking and payment of statutory remittances and other government reporting requirements, such as ROEs (Records of Employment) that are prepared and remitted by Payworks. Respond to payroll and benefits inquiries from employees and branch locations in a timely and professional manner. Assist with group insurance benefits and pension plan administration, including monthly billing reconciliation and the administration of the long-term disability program. Assist with Workers' Compensation Board (WCB) claims by ensuring injured or ill employees are paid for the full day on the date of injury/illness, calculating wage loss benefits, and communicating with WCB to facilitate claims processing. Ensure wage loss reimbursements are properly integrated into payroll. Reconcile and remit monthly union dues as per current collective bargaining agreements by applicable location. Manage year-end reporting tasks, including the distribution of T4s and other required documents. Ensure compliance with all relevant payroll laws, including changes in tax regulations and labor standards. Support the Accounting Manager with payroll audits and provide necessary documentation for internal and external audits. Additional responsibilities as assigned.

Qualifications:

Minimum of 3 years of related experience in payroll and benefits administration required. Payroll Compliance Practitioner (PCP) designation is considered an asset. Strong working knowledge of payroll systems and government regulations, including Employment Insurance (EI), Canada Pension Plan (CPP), and federal/provincial tax requirements. Previous experience or knowledge of administering payroll in accordance with collective bargaining agreements is considered an asset. Experience assisting with Workers' Compensation Board (WCB) claims, including wage loss calculations, ensuring full-day pay for injuries/illnesses, and coordinating reimbursements with payroll processes is considered an asset. Tech-savvy with the ability to quickly adapt to various software systems and databases; experience with Payworks, DealerPilot HR, and CDK Drive is preferred. Familiarity with general accounting principles and employment standards is required. Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. Detail-oriented with a proven track record of maintaining a high level of accuracy. Exceptional planning and time management skills, with the ability to meet deadlines. Strong verbal and written communication skills, able to effectively communicate with employees and management at all levels. Ability to handle sensitive information with complete confidentiality and professionalism. Proven ability to work independently as well as part of a collaborative team environment.

What We Offer:

Company paid extended health, dental, and vision care Long-term disability and life insurance Company matched pension plan Employee Assistance Program Tuition support for related courses Growth opportunities Free on-site parking Referral bonus program
Peterbilt Manitoba Ltd. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business needs.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Experience:

related experience in payroll and benefits administration: 3 years (preferred)
Licence/Certification:

Payroll Compliance Practitioner (PCP) designation (preferred)
Work Location: In person