Job Description

Payment and Reimbursement Administrator

Primary Purpose: To deliver exceptional financial data processing and customer service that supports the administrative needs of faculty, students, and staff at the University of Saskatchewan.

Nature of Work: This position reports to the Manager, Purchasing, Payment and Reimbursement Services, and operates as part of a team responsible for providing support to faculty, staff, and students. The office environment is diverse, complex, and often highly active, with multiple, competing demands and strict deadlines. Sound judgement is required to make decisions and provide advice. Prompt, complete, and accurate work is critical. The incumbent must have a broad working knowledge of University of Saskatchewan systems and processes, using this knowledge to independently decide, plan, adapt, and implement financial processes. Workflow planning is required to anticipate deadlines, peak periods, and unexpected situations.

Typical Duties or Accountabilities:

• Review monthly PCard transactions to ensure all required documentation is attached and in accordance with Procurement policies and guidelines.
• Accountable to process invoices for payment, while completing the following:

• Review and reconcile discrepancies between purchase orders and invoices while proactively working with customers to resolve any non-conforming issues.
• Ensure tax is properly accounted for, including self-assessing GST and PST as required, as well as ensuring the proper GST rebate is received.
• Determine when non-resident withholding tax is applicable and work with vendors and clients to meet requirements.
• Work with clients to process payments via the most appropriate method.
• Ensure proper approvals are in place for all transactions.
• Work closely with the Procurement team as part of the Procure to Pay cycle to ensure the transition through the cycle is seamless to the client.
• Process travel and non-travel reimbursements for the campus community ensuring the requests align with the university policies and guidelines.
• Process Journal Vouchers (JV's) requested by the campus community.
• Answer university-related expense and reimbursement questions (eligibility of expenses, navigating processes, interpreting policy, etc.) and resolve issues including those for travel, non-travel, hospitality, and professional funds.
• Respond to transactional financial inquiries by accessing and entering information using financial and/or human resource systems, software applications and technical support tools (e.g., knowledge base, Jira case management system, Banner Finance, Excel).
• Liaise with colleagues and internal/external stakeholders to ensure seamless and efficient resolution and routing of financial inquiries and associated administrative processing.
• Reduce risk to university assets and reputation by remaining current with and adhering to university policies, guidelines and processes, collective agreements and relevant legislation that may have an impact on the purchasing and payment functions.
• Contribute to continually improving processes for the team and bringing innovative ideas forward with a continuous improvement mindset.
• Contribute to customer service and process improvement by providing technology and process feedback to colleagues and stakeholders to improve ConnectionPoint administrative services and operations.
• Work effectively with other offices (FCO, SBA's, and Colleges/Units).
• Perform other related responsibilities as required.

Education: Completion of a relevant post-secondary program. An equivalent combination of applicable education and experience will be considered for this position.

Licenses:

Experience: 1-2 years of related financial experience within a customer orientated workplace.

Skills:

• Strong knowledge of provincial (PST) and federal (GST) tax rules as well as non-resident withholding taxes.
• Proficient with University of Saskatchewan Finance System (Banner), travel and expense systems (e.g., Concur), University of Saskatchewan Human Resource Information System (People Soft) and software programs and applications (e.g., Microsoft Office).
• Knowledge of methods of payments in addition to cheques, such as electronic funds transfers (EFTs), wire payments and Visa Payables Automation.
• Knowledge of the Procure to Pay cycle.
• Demonstrated innovative problem-solving abilities with a strong attention to detail.
• Strong customer-service orientation, excellent communication skills and effective relationship-building capabilities.
• Experience working in a diverse and inclusive environment.

Department: ConnectionPoint
Status: Term 1 year with the possibility of extension or becoming permanent
Employment Group: CUPE 1975 - Restricted
Shift: Mon-Fri 8:00 - 4:30
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $23.12 - 30.31 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 4
Posted Date: 11/2/2022
Closing Date: 11/8/2022
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

The successful applicant will be required to provide the following current verification(s) where 'Yes' is indicated below. Further information is available at:

Criminal Record Check: Not Applicable
Driver's License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable

Please review the University of Saskatchewan's for faculty, staff and students in consideration of the COVID-19 pandemic.

The University believes equity, diversity, and inclusion strengthen the community and enhance excellence, innovation and creativity. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation in order to participate in the recruitment process, please notify us and we will work together on the accommodation request. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Metis. We pay our respects to the First Nations and Metis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.