Job Description

Who We Are: Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto\xe2\x80\x99s financial district, across from Union Station. With over 200 lawyers, business advisors and patent agents, we serve clients across Canada and globally.
What We Believe In: The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.
What We Are Looking For: Aird and Berlis LLP is looking for a Patent Legal Assistant who has worked in the patent area and understands how patent practice works. The ideal candidate should be an expert communicator and will thrive in an environment where they can work both independently and in collaboration with colleagues. They should have a proven track record of working in a fast paced environment and managing a high volume practice. The successful candidate should have a customer service mentality for both internal and external clients, as well as a strong sense of urgency is essential in this role.
Responsibilities:

• Monitor all patent due dates and follow up accordingly
• File responses to Office Actions
• Prepare forms and application filing papers for Canadian, US and Patent Cooperation Treaty (PCT) applications
• Correspond/communicate with clients
• Complete weekly and monthly reports for clients
• Process expense reports
• Coordinate a high volume workload with great accuracy and organization
• Calendar management
• Manage duties related to accounting and specifically accounts/billing
• Handle daily administrative details
• Produce the highest quality of work
• Accountable for all work assigned
• Take initiative
• Confidential

• Minimum of 5 years of previous experience as a Patent Legal Assistant, preferably in the patent area
• Successful completion of a post-secondary education, preferably in a Legal Assistant Program
• Ability to use discretion when dealing with confidential information
• Handle time pressure situations and stress of multiple demands

• Microsoft 365 Suite of Applications (including Word, Excel and Workshare Compare)
• Knowledge of PATTSY is considered an asset
• Strong verbal and written communication
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Organized
• Resourceful
• Detailed

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs