Job Description

About Us

Royal LePage Macro Realty is an established Real Estate Brokerage in Stoney Creek, ON. We are professional, inclusive and supportive. Our mission is to deliver innovative services and market information with superior client satisfaction, while making a meaningful contribution to the communities in which we live and work.

Position Overview

We are seeking a creative and reliable Marketing & Administrative Assistant to support our growing marketing initiatives and provide front desk support. This part-time role is ideal for someone with strong design skills, organizational ability, and an interest in real estate marketing. You will create compelling marketing materials that highlight each property, manage MLS data entry utilizing systems such as ITSO Matrix, REALM & BrokerBay, and ensure brokerage compliance with documentation standards, facilitating a smooth and compliant process for all involved parties.

Marketing Responsibilities

Manage all brokerage social media channels (Instagram, Facebook, LinkedIn, etc.), including: Content creation, filming, editing, posting, and scheduling Monitoring engagement, responding to comments/messages, and analyzing performance metrics Use existing templates to design feature sheets, social media graphics, and other marketing materials in Canva Write and edit copy for posts, feature sheets, and promotional campaigns Update and refine branded templates to ensure consistency and modern appeal Create and support presentations, brochures, signage, and promotional assets as needed Ensure all marketing materials follow brand guidelines and comply with real estate industry standards Utilize the brokerage's podcast/media room for content creation (filming, recording, or podcasting), if experienced

Administrative Duties (Saturdays Primarily)

Manage a multi-line phone system; handle client inquiries as the first point of contact Greet and assist clients and visitors in a professional, welcoming manner Book and confirm showings through the BrokerBay platform Monitor brokerage email account and provide prompt responses to inquiries Provide administrative support to Sales Representatives Brokerload new listings, update property details, and maintain accurate data across MLS platforms Review all submitted paperwork to ensure accuracy, completeness, and required signatures Process Amendments, Suspensions, and Cancellations as needed Stay current on real estate forms, rules, and regulations to ensure brokerage compliance Validate each transaction file and request missing documentation when required

Qualifications

Minimum 1 year of real estate administration experience required

Knowledge of ITSO Matrix, REALM, BrokerBay, Geowarehouse, Authentisign, and related systems is required Proficiency in Google Workspace, Slack, Trello, Canva, and ChatGPT Strong attention to detail and brand consistency Ability to work independently and meet deadlines Excellent written and visual communication skills Excellent ability to convey information clearly by phone and email

Additional Details

90-day probation with 30/60/90-day reviews Opportunity to expand into full-time based on performance and brokerage needs No outside work for agents is permitted Saturday is a required shift; weekday shifts have some flexibility
Job Type: Part-time

Pay: From $22.00 per hour

Expected hours: 18 per week

Benefits:

On-site parking
Experience:

Real Estate Administration: 1 year (required)
Work Location: In person