Job Description

Part-time Controller/Accountant
About PeaceGeeks
PeaceGeeks is a tech non-profit on a mission to create digital tools that support greater peace, connection, and safety for those who have been displaced.Today, our core products include Arrival Advisor, a multilingual mobile app that helps newcomers to Canada find information and services upon arrival, and Snapp, a digital service that matches newcomers to skilled professionals for employment advice. We also conduct partner projects for international and local organizations that serve displaced communities.PeaceGeeks' approach to design is community-led, and we work to create solutions and processes that keep newcomers at the center. Our projects are partnership-driven, meaning we bring together multiple organization partners, community stakeholders, and newcomers to ground our projects in shared problems.More info at peacegeeks.org.Position OverviewPeaceGeeks is hiring a part-time controller or accountant to manage the organization's grant compliance, bookkeeping, payroll, accounts payable and accounts receivables, while ensuring financial reports and tax filings are prepared in a timely manner.The Accountant will ensure smooth operations of PeaceGeeks' core operational finances. The Accountant will also work with the Project Managers for regular communications on project finances for grants.The accountant must demonstrate attention to detail and good record-keeping skills to meet provincial and federal tax and nonprofit regulations. This position also requires outstanding communication skills for working positively and proactively with our small team, management and board members, plus vendors, and donors as needed.The Things You Love DoingReporting to the CEO, the Controller/Accountant is responsible for the following:Baseline Financial Accounting

• Filing all financial and compliance reports on time to appropriate government entities for PeaceGeeks Society and PeaceGeeks International

• Processing payroll and remittances to the CRA

• Preparing quarterly financial statements for review of the PeaceGeeks Board of Directors using deferral method under Canadian GAAP

• Reconciliation and analysis of balance sheet and related profit and loss accounts

• Preparing annual tax returns for both PeaceGeeks Society (not-for-profit entity) and PeaceGeeks International (charity)

Organizational Accounting

• Preparing the budget-to-actuals for PeaceGeeks projects and PeaceGeeks core operations

• Preparing high-level financial dashboards, summarizing financial performance at an individual project level and explaining key variances, for use by PeaceGeeks' leadership and Board of Directors

• Handling the Accounts Payable function for all local expenses

• Supporting the collection of Accounts Receivable

• Performing bank transfers

• Processing bi-weekly payroll

• Lead or assist decision support investigation, analysis and reporting as pertinent financial matters arise

• Liaise with external business partners and other departments to coordinate required information and resolve discrepancies

• Prepare working papers for external audits

• Prepare cash flow statements for supporting upcoming project and organizational spending

Accounting Processes

• Configuring our accounting software (Quickbooks, Receipt Bank) to automate accounting workflows

• Reviewing PeaceGeeks' expense reporting practices, as well as other internal controls and processes, and making recommendations to strengthen those practices (and implementing recommendations)

• Assist with projects, such as accounting system enhancements or productivity improvement initiatives

• Advising on various accounting and tax matters

Project Accounting

• Reviewing contribution agreements, advising on the setup of processes and tools for the collection of appropriate supporting documentation

• Preparing financial reports for all funders based on funder-specific reporting requirements including:

• Quarterly or annual reporting to our funding bodies to support the monthly preparation of project financials for PeaceGeeks using the restricted fund method including:

• Allocating expenses to the correct donor and budget line in compliance with the corresponding funding agreements

• Ensuring that costs which are allocated across multiple projects are done correctly

• Ensuring that all supporting documentations are available and in compliance with donor requirements

• Ensuring the amortization of funding revenue to each project is complete and accurate

• Approving financial transfer requests to our Jordan office based on established processes

• Monitoring Jordan payroll, expenses, and exchange rates to ensure that monthly financials are reconciled and comply with the terms of Contribution Agreements

• Monitoring cost increases that require formal approval from funders and ensuring approvals as needed

• Conducting monthly financials reviews with project managers on all allocations

Other Skills

• Strong written and oral communication skills to explain financial concepts concisely and clearly to a non-sophisticated audience

The Things You Bring to Us

• CPA or equivalent Canadian accounting designation

• 3+ years of experience in a similar role

• Familiarity with Not-for-Profit accounting standards

• Familiarity with international accounting is an asset

• Demonstrated ability to conduct accounting or tax research as necessary

• Sound knowledge of CRA requirements to maintain charitable status

• Experience using QuickBooks Online

• Proficiency in Microsoft Excel

• Excellent organizational and communication skills

• Ability to handle confidential information and maintain the highest ethical standards

• Ability to communicate proactively with stakeholders at various levels across Canada and in Jordan

• Strong ability to communicate complex financial topics to senior staff

• Strategic thinking and exceptional problem-solving skills to balance short term requirements with long term organizational goals

• Excellent attention to detail and accuracy

Position Start Date, Salary + Time Commitment
This is a permanent part-time position working 2.5 days, or 20 hours per week, with an ideal start date of Aug 22, 2022.Salary range depending on experience 50,000 - 60,000/year with a generous vacation and wellness package.Work LocationPeaceGeeks offers a hybrid work option, whereby our staff is primarily remote. When needed or desired, we congregate at the HiVE co-working space in Vancouver in the vibrant neighborhood of Gastown (128 West Hastings Street). This position has the flexibility to be remote, or work from the HiVE office desk as desired.
How to Apply
Please submit your resume and cover letter to https://peacegeeks.org/jobopenings.Deadline: Apply by August 15, 2022 or until filled after this date
Consideration of applications will begin immediately.PeaceGeeks is an equal opportunity employer and we encourage all candidates to apply. We are committed to embracing and building a team that represents a variety of cultures, backgrounds, perspectives, and skills. As with our mission to promote safe and peaceful communities, we at PeaceGeeks believe that diversity and inclusion make us stronger, whether that's in our staff or in the communities where we work.Job Type: Part-time
Part-time hours: 20 per weekSalary: $50,000.00-$60,000.00 per yearFlexible language requirement:

• French not required

Education:

• Bachelor's Degree (preferred)

Experience:

• Accounting: 3 years (preferred)

Application deadline: 2022-08-15
Expected start date: 2022-08-22