Part Time Administrative Assistant – North York (fairview Mall Area)

North York, ON, CA, Canada

Job Description

Join Our Team at Evolution Psychotherapy!



Are you an organized, detail-oriented individual looking for a part-time administrative role in a professional and supportive environment? Evolution Psychotherapy is seeking a dedicated

Administrative Assistant

to support our clinic operations and therapist team at our

North York location (near Fairview Mall).



This

in-person

role is perfect for someone with strong organizational skills, excellent communication, and the ability to multitask in a dynamic healthcare setting.

Key Responsibilities



Client Engagement & Retention:



Follow up with consultation clients to gather feedback and confirm appointments. Conduct 3-month follow-ups to check client satisfaction and ongoing needs. Send email reminders informing clients about appointment details.

Administrative Operations:



Manage clinic documents

- Create and update procedural manuals, including a detailed

Jane software manual

for clinic operations.

Intake Form Management

- Ensure all new clients have completed forms and credit card details on file.

New Hire Setup

- Add employees to internal systems (Jane, Grasshopper, Psychology Today, WiseStamp) and assist with onboarding.

Therapist Support

- Assist therapists with administrative tasks and procedural questions.

Policy Updates

- Regularly update and communicate clinic policies and procedures.

HR & Recruitment:



Post job openings on Indeed, LinkedIn, and other platforms. Conduct preliminary phone interviews to screen candidates.

Finance & Accounts Management:



Monitor outstanding balances and contact clients for payments. Ensure billing accuracy and streamlined financial processes.

Marketing & Outreach:



Update marketing trackers to analyze campaign success. Assist with referral outreach to schools, physicians, and community partners Research and coordinate participation in

local conventions and health expos.

Manage and update social media pages.

Operational Efficiency & Compliance:



Perform regular audits to ensure compliance with clinic policies. Manage internal communication, ensuring timely client and staff updates. Work closely with therapists to

enhance administrative and client-facing processes.


What We're Looking For



Strong organizational and administrative skills. Excellent written and verbal communication. Proficiency in office tools and

willingness to learn Jane software

(training provided). Detail-oriented with the ability to multitask in a fast-paced environment. A proactive approach to problem-solving and supporting therapists. Experience in a healthcare, wellness, or therapy-related setting is a plus but not required.

Why Join Us?



Supportive Work Environment

- Work with a passionate team of mental health professionals.

Hands-On Experience

- Gain valuable experience in client engagement, marketing, and healthcare administration.

Growth Potential

- Opportunity to expand skills in HR, finance, and marketing.

Ready to Apply?


If you're a motivated, detail-oriented professional looking for a

flexible part-time role

in a meaningful industry, we'd love to hear from you!

Apply with your resume and a brief cover letter.



Job Type: Part-time

Pay: $20.00 per hour

Expected hours: 20 per week

Benefits:

On-site parking
Work Location: In person

Application deadline: 2025-05-16
Expected start date: 2025-06-02

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Job Detail

  • Job Id
    JD2771983
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Part Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    North York, ON, CA, Canada
  • Education
    Not mentioned