Job Description

Job Summary

We are seeking a professional and organized Receptionist to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, providing exceptional customer service and administrative support. This role requires strong communication skills, proficiency with office software, and the ability to manage multiple tasks efficiently in a fast-paced environment. Experience in medical or dental offices is a plus, but not required.

Duties

Greet visitors and clients warmly, ensuring a positive first impression Manage multi-line phone systems, directing calls appropriately with excellent phone etiquette Schedule appointments and maintain calendars using Microsoft Office and Google Workspace tools Perform data entry and maintain accurate records through filing and digital organization Handle incoming and outgoing correspondence, including emails and mail distribution Assist with administrative tasks such as proofreading documents, managing paperwork, and updating records Support bookkeeping activities using QuickBooks or similar software when necessary Maintain a clean and professional front desk area to ensure a welcoming environment Provide customer support by addressing inquiries promptly and professionally Coordinate with other departments to ensure smooth office operations

Qualifications

Proven clerical or administrative experience, preferably in an office setting or medical/dental environment Strong computer skills, including proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry Experience with QuickBooks or bookkeeping is advantageous Excellent organizational skills with the ability to multitask effectively Exceptional customer service skills and professional phone etiquette Ability to handle sensitive information with confidentiality and discretion Typing speed of at least 40 words per minute with high accuracy; proofreading skills are a plus Prior experience working at the front desk or handling multi-line phone systems preferred Knowledge of medical or dental office procedures is beneficial but not required
This position offers an engaging work environment where professionalism and attention to detail are valued. The successful candidate will play a vital role in ensuring efficient office operations while providing outstanding support to clients and staff alike.

Job Type: Casual

Pay: $17.20-$18.00 per hour

Benefits:

On-site parking
Work Location: In person