Job Description

Parks Services and Infrastructure Program CoordinatorPosting Id 2676
Department Community Services
Division Public Works Operations
Section Parks Infrastructure
Job Grade SEA40 Grade 06
Rate of Pay $89,196.00 - $104,928.00 Annual
Job Type Permanent Full Time
Employee Group SEA
Replacement/New Position New Hire
Posting Type Internal and External
Posting Date 07/29/2024
Application Deadline 08/19/2024Position SummaryReporting to the Manager, Parks Services and Infrastructure, this position will coordinate the implementation and administration of the section\'s operating plans, including associated budget estimates, business case planning, and work order tracking, while liaising with project management staff. This position will also ensure that data banks, files, and records related to park operations are effectively managed. Under management direction, this position will also be responsible for the planning and coordination of park, streetscape construction, and renovation projects.Key Duties and Responsibilities

• Responsible for the coordination, quality assurance inspections, and completion of park and public realm renovation projects.
• Assists in developing, updating, and preparing base information and specifications for quotations and tenders for the procurement of materials and contracted services.
• Conducts job site meetings, coordinates contract administration, and reports on project status.
• Investigates and responds to citizen complaints. Makes recommendations for complaint resolution, including any associated costs to the operation.
• Administers contract services and ensures compliance with specifications and applicable standards.
• Assists in the development or updating of public information and communication tools such as website content, social media, leaflets, brochures, notification letters, project briefings, etc.
• Coordinate the signage committee and signage program in manicured parks.
• Property line determinations, working with other City departments for fence inquiries and installations.
• Gather, analyze, and compile all work order maintenance reports and asset information required for annual program planning, operating, and capital budget planning.
• Review and comment on conceptual, preliminary, and detailed drawings and documents prepared by consultants and other capital park projects.
• Manage special projects and maintenance contracts, develop terms of reference and contract payments, and implement quality control and quality assurance for project deliverables.

Duties and Responsibilities Cont\'d

• Assist with the preparation and writing of staff reports, presentations, and briefing notes for senior staff and Council.
• Conduct pre- and post-construction inspections and identify deficiencies before parks infrastructure assumes ownership and maintenance.
• Communicate and liaise with other departments and sections, residents, other municipalities, developers, contractors, and/or consultants, as required, in relation to completed and proposed work, issues, complaints, programs, and policies.
• Assist in data gathering and analysis for performance monitoring and decision-making, including maintenance of assets.
• Providing landscape architecture support for the development and delivery of the City of Richmond Hill\'s annual park renovation projects and assisting with the implementation of annual capital repairs.
• Leads the annual review and development of Standard Operating Procedures for Parks Services and Infrastructure Section
• Assists with developing and monitoring sections\' KPI\'s.

Education and Experience

• Bachelor and/or Diploma in Landscape Architect or related discipline.
• Landscape Architectural Technician (LAT/OALA) and/or Certified Engineering Technician designation or suitable equivalent landscape construction or project management experience, considered an asset.
• Minimum three (3) years\' progressive landscape construction / project management and contract experience.

Required Skills/Knowledge

• Proficient in Microsoft Office Suite, Maximo, ArcMap, CADD systems, GPS tracking software, SAP, and CRM software
• Demonstrated knowledge and understanding of the principles of park maintenance operations, municipal administration, and park facilities management.
• Practical knowledge of parks construction, operations, processes, machinery, and materials is required.
• Ability to confidently make recommendations on design and construction projects in relation to the public realm, parks, and natural systems/greenways.
• Knowledge of relevant legislation, including the Occupational Health and Safety Act and Regulations, AODA, Playground Safety Standards, Occupiers\' Liability Act, etc., as it applies to Parks maintenance operations.
• Ability to deal with the public in a professional manner under difficult circumstances. Customer service skills are essential.
• Ability to prepare and write reports and briefing notes pertaining to technical, policy, and/or other parks issues for a variety of audiences
• Organizational and problem-solving skills
• Demonstrates strong written and verbal communication skills.
• Proven ability to oversee, prepare, and track budgets
• Ensures that objectives and accountabilities are clearly communicated within the department.
• Possess a valid Ontario Class G driver\'s license.
• Provide a current, clear driver\'s abstract from the Ministry of Transportation Ontario, as well as proof of vehicle insurance.

Leadership Competencies

• Builds people and culture
• Cultivates open communication
• Demonstrates personal leadership
• Navigates and leads through complexity and change
• Shapes the future

Attention Internal Candidates: All current City of Richmond Hill employees are required to apply via the \' \' link on the .We thank all candidates for their interest, however, only those under consideration will be contacted.The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.

City of Richmond Hill