Job Description

Parish Administrator at St Helen\xe2\x80\x99s Anglican Church: A Central Role in Church Operations and Community Engagement Your Role: The Cornerstone of Our Church\'s Daily Operations At St Helen\xe2\x80\x99s Anglican Church, we are seeking a dedicated Parish Administrator who will not only be the cornerstone of our daily church operations but also play a vital role in managing our rental spaces. This dual-role position demands a dynamic, organized, and community-focused individual who can seamlessly integrate the administrative responsibilities of our parish with the active coordination of our venue sharing strategy. Your Responsibilities: Ensuring Smooth Operations and Maximizing Community Space As our Parish Administrator, your duties will include:

• Serving as the first point of contact for the parish, handling communication through phone, email, and in-person visits with a warm, personable demeanor.
• Overseeing the efficiency of church office operations, including purchasing supplies, maintaining organized filing systems, and preparing worship materials.
• Coordinating building maintenance, managing the church calendar, and scheduling to ensure all activities run smoothly.
• Addressing office concerns with tact and professionalism, while maintaining up-to-date records and registers.
• Managing parish website updates and overseeing rental agreements, bookings, and billing processes.
• Oversee and manage the availability and use of various spaces within St Helen\xe2\x80\x99s Anglican Church, ensuring they are well-maintained and meet the highest standards.
• Engage with prospective clients, providing tours and essential information about our facilities.
• Working with the wardens and clergy to maintain the rental policy and procedures, including setting appropriate

rental rates and other requirements. Your Profile: The Ideal Combination of Skills and Qualities The ideal candidate for this position should have:

• Proficiency in MS Word, Excel, and website content management, with an aptitude for software used in space booking and management.
• Strong administrative, organizational, and communication skills, with an acute attention to detail.
• Experience in facility or property management, or a relevant blend of experience and education.
• The ability to multitask in a dynamic environment, working autonomously and as part of a team.
• Experience with email marketing tools, customer service, or client relations is a plus.
• A commitment to maintaining confidentiality and upholding the policies set by the Parish Council.

Perks & Benefits: We Value You Beyond a competitive hourly rate of $23 -$26 and a defined benefit pension plan with generous employer contribution, you\'ll be part of a collaborative work environment that celebrates diversity and innovation. This role will be for 21 hours per week. Don\'t just apply for a job, apply for a cause! Click on "Apply for This Position" on or before December 10, 2023 and submit your application. Employment can commence January 2024 depending on availability. We\'ll be reviewing applications as they come in, so don\'t delay! While all applications will be gratefully received, only individuals selected for further consideration will be contacted. The Anglican Diocese of Ottawa reserves the right to contact individuals and to arrange for interviews at any time. Our organization is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, veteran status, or disability. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please advise during the search process if you require accommodation by contacting us at hr@ottawa.anglican.ca Job Types: Part-time, Permanent Salary: $23.00-$26.00 per hour Expected hours: 21 per week Benefits:

• Company pension
• Dental care
• Disability insurance
• Extended health care
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: In person