Job Description

Company Overview:

Tron Construction and Mining, proudly owned by English River First Nation, is committed to creating opportunities and benefits for Aboriginal workers and communities. Over the past 25 years, we have worked to build a team and operating model that can meet the needs of companies that are global leaders in their industries.



Tron brings a deep respect for the land and its people, which has helped us build an exceptional track record. Tron has embraced and developed our own workface planning program to deliver on our promise of cost efficient and on-time projects.

Job Title:

Operations & HSE Administrator

Reports To

: Business Manager

Job Summary:

The Operations & HSE Administrator will be proactive, highly organized, and a solutions-oriented professional responsible for full-spectrum administrative leadership for Tron Construction & Mining. This role provides executive-level support, manages office operations, drives process efficiency and supports HSE executives while acting as a key liaison across Tron Construction & Mining and field project teams.


The role requires exceptional communication, strong ownership mentality, and the capability to coordinate multiple priorities in a fast-paced, growth-oriented environment.

Scope of Responsibilities:

Office & Administrative Leadership

Oversee daily office operations, workflows, and administrative processes to ensure seamless execution. Develop, implement, and manage standardized administrative policies, procedures, documentation systems, and communication protocols. Manage confidential records, digital filing systems, SharePoint/Teams structure, and document control requirements.

Executive & Departmental Support

Support Project delivery, HSE, Quality, and Finance teams with planning, scheduling, reporting, tracking, and general administrative coordination. Manage calendars, priorities, travel logistics, expenses, and credit card reconciliations. Act as a follow-through facilitator ensuring timely completion of tasks, deliverables, and action items.

HSE Management & Administration

Support executive Level HSE management. Working with HSE leads to assist with program management and responsible for HSE reporting. Manage ISNet requirements. Update monthly safety stats & KPI data. Manage and maintain monthly Safety Dashboards for Tron Construction & Mining using Salus and other necessary programs. Coordinate safety training & orientations.

Communication & Meeting Management

Coordinate and manage meeting logistics, agendas, materials, and action registers. Prepare meeting minutes, track assigned responsibilities, and drive accountability on follow-ups. Draft internal communications, correspondence, presentations, and reporting supporting operational alignment.

Project & Operational Support

Provide administrative support to site project teams, including onboarding coordination, scheduling, and logistics. Support procurement, vendor management, and ordering of office supplies, equipment, and technology needs.

Continuous Improvement

Support implementation of enterprise systems and process optimization initiatives across Tron Construction & Mining. Conduct research, compile data, and support business reporting and documentation requirements. Support special projects and cross-functional initiatives as assigned. Assist the Project Managers, Project Coordinators and Site Administrators with site supplies needs. Other duties, as needed.

Qualifications:

Administrative or Office Management diploma/certificate, or equivalent experience. 3-5 years of experience providing high-level administrative support, ideally in construction, industrial, or project-based environments. Experience in document control or SharePoint environment is a strong asset. Strong business communication, relationship-building, and stakeholder management. Excellent writing, editing, formatting, coordination, and organization. Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams, and SharePoint. Ability to manage multiple priorities with urgency, accuracy, and confidentiality. High degree of professionalism, discretion, resilience, and accountability. Strong problem-solving ability with a continuous improvement mindset. Ability to independently manage workload in a dynamic environment.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.



Please apply through the Des Nedhe website at https://desnedhe.com/careers/

.

As a diverse and inclusive employer, we encourage all qualified and interested candidates apply.



Applicants from Indigenous communities who wish to qualify for preferential consideration

must self-identify

.



While we sincerely appreciate all applications, only candidates selected for interview will be contacted.



Exempt : Yes
Type : Full Time
Department : Administration
Location : OFFICE TRON