Job Description

Position Overview

The

Operations & Finance Coordinator

is a key hybrid role that combines project estimation and coordination with financial and administrative oversight. You will assist with the preparation of estimates using

Xactimate

, coordinate field team schedules, and manage core bookkeeping functions including

accounts payable/receivable (AP/AR)

,

payroll

, and

job costing

.

This is an ideal opportunity for someone who thrives in a fast-paced environment, keeps projects organized and financially sound, and brings a strong, team-oriented attitude to everything they do.

Key Responsibilities:

Restoration & Project Coordination

Assist in reviewing or creating accurate, detailed estimates using

Xactimate

Manage project intake alongside Project Managers, including job tracking and scheduling Coordinate crews, subcontractors, and equipment based on job timelines in collaboration with the GM and PMs Ensure compliance with insurance requirements and internal protocols Support communication between adjusters, clients, and field teams

Bookkeeping & Administration

Manage

Accounts Payable (AP)

and

Accounts Receivable (AR)

Process

bi-weekly payroll

, including timesheet reconciliation Track and manage

job costing, budgets, and expense reports

Perform monthly reconciliations and assist with financial reporting Maintain accurate financial records using

QuickBooks

Support invoicing, collections, and general office administration

What We're Looking For

5+ years of experience in

restoration

or construction

Proficiency in

Xactimate

Strong background in

scheduling, dispatch

, and project coordination Hands-on experience in

bookkeeping, AP/AR, payroll

, and accounting Familiarity with

QuickBooks

Organized

, detail-oriented, and a

proactive problem-solver

Excellent

communication and multitasking

abilities A

positive, professional attitude

with adaptability to shifting priorities

Qualifications

Diploma or degree in

Business Administration, Accounting,

or a related field (or equivalent work experience) QuickBooks certification considered an asset Experience is financial reporting and budget management Ability to analyze financial data and provide insights Proficient in Microsoft Office and Google Workspace Strong understanding of Xactimate considered an asset Valid Class 5 driver's license and reliable transportation

What We Offer

Competitive salary based on experience Dynamic, collaborative team environment Opportunities for growth and professional development Paid vacation and benefits available after probationary period
Job Type: Full-time

Pay: $24.00-$32.00 per hour

Expected hours: 40 per week

Additional pay:

Overtime pay
Benefits:

Dental care Vision care
Schedule:

Monday to Friday Overtime Weekends as needed
Work Location: In person

Application deadline: 2025-07-22