Job Description

Full job description

Elevate Your Real Estate Career: Operations Assistant (Part-Time, with Growth Potential!)

Do you thrive in a fast-paced environment and dream of a career in Victoria's exciting real estate market?

We're looking for a motivated and detail-oriented Operations Assistant to join our dynamic team! This is your chance to play a key role in supporting our client-facing business, initially focusing on backend operations and administrative support, with significant opportunity for growth.

Are you:

Passionate about learning the ins and outs of residential real estate in beautiful Victoria, BC? A self-starter who takes initiative, asks questions, and strives for high performance? Highly organized with exceptional communication skills? Savvy with digital media and social media marketing?

If this sounds like you, we want to hear from you!

Prior experience as a real estate assistant or social media account manager is a definite plus.

As our Operations Assistant, you'll be instrumental in ensuring the smooth execution of property transactions, client communication, and document management.

This part-time role (minimum 20 hours per week) offers the potential to transition into a full-time position based on performance and company growth. Strong typing skills, adaptability to new technologies, and the ability to flourish in a dynamic work setting are essential.

What You'll Do:

Client & Document Management:

Handle client information (contact details, ID, property specifics), maintain accurate files (in compliance with regulations), prepare and manage transaction documents, and coordinate digital signatures.

Communication & Coordination:

Act as a liaison between clients, agents, lawyers, and stakeholders; schedule showings, inspections, and open houses; and provide timely client updates.

Transaction Support:

Prepare listing documents, coordinate marketing materials (photography, floor plans, brochures), and manage key pick-up and access for property visits.

What You'll Bring:

Essential Skills:

Excellent typing skills (60 WPM minimum) with accuracy. Familiarity with transaction management software (e.g., DocuSign, TransactionDesk) is a strong asset. Basic Canva (or similar) skills for creating marketing materials. Understanding of Instagram and content marketing principles. Ability to quickly learn new technologies. Exceptional organizational skills and attention to detail. Excellent verbal and written communication skills. Proactive problem-solving abilities. Adaptability to a changing work environment. Valid Class 5 driver's license and reliable vehicle (willingness to travel locally).

Bonus Points:

Prior experience in real estate, property management, or a legal office. Knowledge of BC real estate regulations.

What We Offer:

Competitive Compensation:

$24-$28 per hour (commensurate with experience).

Growth Potential:

Part-time role with the opportunity to become full-time.

Supportive Environment:

Be part of a fast-growing company with a collaborative team.

Great Perks:

Bonus pay opportunities. Company events. Dedicated office space.

Ready to take your real estate career to the next level?

Submit your resume and cover letter outlining your experience and why you're the perfect fit for our team!

Job Type:

Part-time

Pay:

$24.00-$28.00 per hour

Expected hours:

20 per week

Schedule:

Monday to Friday, On-call, Weekends as needed

Education:

Secondary School (preferred)

Experience:

Administrative experience: 1 year (preferred)

Licence/Certification:

Driving Licence (preferred)

Work Location:

In-person/online as required

Job Type: Part-time

Pay: $24.00-$28.00 per hour

Expected hours: 20 - 25 per week

Flexible language requirement:

French not required
Schedule:

Monday to Friday Weekends as needed
Education:

Secondary School (preferred)
Experience:

Front desk: 1 year (preferred) Administrative experience: 1 year (preferred)
Work Location: Hybrid remote in Victoria, BC

Job Types: Part-time, Contract

Pay: $24.00 per hour

Expected hours: 20 per week

Work Location: In person

Expected start date: 2025-11-17