Job Description

Reporting to the Operations Manager, this job is responsible for ensuring all administrative activities of the facility are carried out in an efficient manner in accordance with ASCO policy, procedures, work instructions and agreed service level agreements.

Roles & Responsibilities

General

Filing and Archiving POs and other documents. Procuring, tracking, and maintaining warehouse supplies, PPE and office supplies. Renewal of Vehicle Registrations. Complete and submit client reports as required Plan staff events as required (parties, staff meals, etc) Complete, create, and update documents/ forms as required Arrange travel for staff as required Act as first point of contact for all visitors and calls to facility. Complete daily material pick tickets JOSH committee Complete Inspections Track and perform visitor orientations Assist in the completion of Task Based Risk Assessments Participate in accident/ incident investigations Assist in the administration of client auditing tools (i.e. ISNetworld) Revision of all policies, procedures, and work instructions as requested Assist in emergency planning, drills, and communication as required Receive and prepare invoices for payment, submit for approval, forward for payment to accounting department Liaise with clients/ suppliers regarding accounts payable/ receivable inquires Create POs as required Complete and submit regulatory reports Complete and submit Diversity reports for clients Maintain Training Files and Training Matrix Schedule Training for employees

HSEQ

Assist HSEQ with the maintenance of ISO records. Ensure all work is carried out in a safe manner and in accordance with appropriate HSEQ procedures Ensure that all formal role specific / applicable procedures, work instructions and safety standards are complied with at all times Report any significant incidents / breaches of policy or regulation to the line manager Notify line supervisor of any hazards Attend safety meetings

Personal Requirements:

Build effective relationships with staff at all levels of business Deal with colleagues in a positive, courteous and respectful manner Ability to adapt to changing demands Good interpersonal skills General Safety Awareness Flexibility

Essential Skills

:

Office administration diploma/certification or equivalent experience An understanding of facility management and maintenance Functional working ability with Microsoft Office programs Ability to follow instructions Knowledge of record keeping Strong literacy and numeracy Positive decision making Ability to meet tight deadlines Time Management Good problem solving skills

Desirable Skills

:

Microsoft Office Training Finance / Accounting knowledge (training)

Training Requirements

:

TBC
Job Types: Full-time, Permanent

Pay: $24.00 per hour

Flexible language requirement:

French not required
Schedule:

Monday to Friday
Work Location: In person