Job Description

Job Summary

We are seeking a detail-oriented and organized Operations Assistant to support daily administrative functions within our office. The ideal candidate will possess strong computer skills, excellent organizational abilities, and experience with office management tasks. This role is essential in ensuring smooth operations, effective communication, and efficient data handling across various departments. The position offers an opportunity to work in a dynamic environment where attention to detail and customer service are highly valued.

Responsibilities

Manage and maintain accurate data entry using software such as QuickBooks and Microsoft Office applications. Handle front desk duties, including greeting visitors, managing multi-line phone systems, and providing exceptional customer support. Perform clerical tasks such as filing, photocopying, and organizing documents to ensure easy retrieval and record keeping. Assist with scheduling appointments and coordinating meetings using Google Workspace tools. Support bookkeeping activities, including invoice processing and expense tracking. Provide administrative support for various departments, including medical or dental offices if applicable. Proofread documents for accuracy and clarity before distribution. Maintain organized files both digitally and physically to ensure compliance with company policies. Respond promptly to customer inquiries via phone or email, demonstrating professional phone etiquette and customer service skills.

Skills

Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), and Google Workspace applications. Strong data entry skills with high accuracy and attention to detail. Previous clerical or administrative experience, preferably in a medical or dental office setting. Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment. Experience managing multi-line phone systems and providing professional customer service. Strong typing skills along with proofreading capabilities for document accuracy. Knowledge of bookkeeping procedures related to invoicing and expense management is a plus. Ability to demonstrate good phone etiquette and maintain professionalism at all times. This position is ideal for candidates who are proactive, dependable, and eager to contribute to a well-organized office environment through excellent administrative support skills.
Job Types: Full-time, Part-time

Pay: $17.75-$31.36 per hour

Expected hours: 5 - 20 per week

Work Location: In person