Job Description

Requisition ID: 165239

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Portfolio Operations Analyst's predominant responsibilities are to provide support to the 1832 AM team of PMs and Associates in various Back Office duties to ensure client expectations/requests are met in a professional and timely manner, this includes administration of trading requests, quarterly fee processing and quarterly statement processing and delivery as mandated.

Is this role right for you?

• Administration of debit balances and pending trades ensuring cash requirements are met daily through trade coordination and foreign exchange transactions

• Daily input and validation of 1832 AM Mutual Fund trades into MPower
• Review previous day's posted cash transactions from external custodians, post required transactions and investigation of identified breaks
• Reconcile cash and position in RESP accounts on MPower
• Coordinate the new account process and setting up accounts within PureFacts, as well as the account closing process, including inputting fees schedules for new accounts
• Responsible for inputting monthly Dynamic Mutual Funds distributions into PIC MPower to ensure entitlements are processed to client accounts
• Quarterly Statement generation

• Ensures all quarterly client statements are run, printed, reviewed and sent to clients on time and adhering to strict quality standards
• Review the accuracy of client portfolios by running various data clean reports on MPower and investigate and update any discrepancies. This involves extensive review of the MPower and PureFacts databases - review security transactions, cash balances, position reports, pricing, and performance data
• Calculation and Administration of 1832 AM quarterly management fees using PureFacts

• Ensures all quarterly fees are calculated, reviewed, approved and processed on a timely basis while adhering to strict quality standards
• Provide AHOC reporting to clients, senior management, banking personnel and other interested parties using query/report writing tools to accommodate reporting requirements not met by MPower
• Author/update procedural documents completed to support users (guidelines, training, etc.) and cross train individual members within the team
• Prioritize workload, monitor volume of work and keep the Manager apprised of any concerns, potential problems, assistance required and general status of routine assignments
• Monitor, triage and respond to field inquiries directed to the Portfolio Operations Inboxes.
• Provide back-up support to colleagues within the department by either cross-training or covering vacations/sick days.
• Maintain direct adherence to the company and Bank security procedures.
• Performance of other duties as assigned which will enhance the units support capabilities and success

Do you have the skills that will enable you to succeed?

• 3-5 years of operations experiences and an in-depth understanding of the Canadian Investment Industry.
• Must be highly motivated with good analytical and problem solving skills
• Must possess good communication skills, both verbal and written, to provide client support and maintain documentation
• Strong attention to detail and ability to recognize errors and ensure accurate results
• Duties are to be conducted in accordance with Bank Standards and manual instructions

Sound knowledge of systems/application and computer technology and strong Excel knowledge

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please . Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.