Job Description

Overview

We are seeking a detail-oriented and proactive Operations & Administration Coordinator - provides essential support to ensure the smooth day-to-day operations of the office, governance processes, and community engagement activities. This role is ideal for someone highly organized, detail-oriented, and comfortable balancing a variety of administrative and coordination tasks in a fast-paced nonprofit environment.

Key Responsibilities, Administrative & Office Support

Provide general office administration, including correspondence, filing, mail distribution, and supply management. Process payments. Coordinate office facilities, IT and equipment needs.
Governance & Reporting

Support Board and committee activities, including scheduling meetings, preparing agendas and minutes, and maintaining accurate records. Track reporting requirements, deadlines, and compliance documents. Proofread and format reports, presentations, and communications.
Scheduling & Coordination

Monitor calendars, coordinate meetings, and ensure scheduling efficiency for staff and committees. Organize logistics for events, workshops, and community meetings.
Community & Fundraising Support

Assist with fundraising activities, including soliciting silent auction items and tracking donor information. Support communication efforts by proofreading and preparing content for newsletters, letters, and campaigns. Act as a connector with community partners, ensuring a professional and welcoming presence.
Qualifications

Post-secondary education in administration, business, or related field; equivalent experience considered. Strong organizational skills with the ability to manage multiple priorities. Excellent written and verbal communication skills with high attention to detail. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); comfort with databases and online tools. Experience supporting governance or board administration is an asset. Professional, reliable, and collaborative approach to working with staff, volunteers, and community partners.
Compensation & Work Environment

$21-23/hour, 35 hours per week. Benefits. Paid time off. Standard office hours with occasional evening/weekend support for events. Work is primarily in-office with some flexibility.
Job Type: Full-time

Pay: $21.65-$23.00 per hour

Expected hours: 35 per week

Benefits:

Dental care Employee assistance program Extended health care On-site parking Paid time off
Work Location: In person