Job Description

Capilano University is named after Chief Joe Capilano, an important leader of the Skwxwxc3xba7mesh (Squamish) Nation of the Coast Salish Peoples. We respectfully acknowledge that our campuses are located on the territories of the Lxc3xadxe1xbbx88wat, xxcaxb7mxc9x99xcexb8kxcaxb7xc9x99xe1xbbxb7xc9x99m (Musqueam), shxc3xadshxc3xa1lh (Sechelt), Skwxwxc3xba7mesh (Squamish) and Sxc9x99xe1xbbx88xc3xadlwxc9x99taxcax94/Selilwitulh (Tsleil-Waututh) Nations.At CapU we are committed to supporting a campus community that is both diverse and inclusive. We believe that diversity within our workforce is essential in creating both an exceptional student, and employee experience. As part of this ongoing commitment, we strive to ensure that our recruitment campaigns are proudly reflective of the community we serve. We actively seek applications from Indigenous peoples, the 2SLGBTQ+ community, persons with disabilities as well as members of groups that experience discrimination based on race, ethnicity, gender identity, sexual orientation, place of origin, ancestry, and religion as we acknowledge the value each individual brings to the CapU community through their lived experiences.To help us focus our efforts, we ask all applicants, should they wish, to complete a short anonymous questionnaire. The questionnaire results are not connected to you or your application, and do not form part of the selection process. Simply, the goal of collecting this anonymous data is to better understand our organizational reach, while continuously aiming to improve the diversity of our applicant poolAll qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Should you require accommodations during the hiring process please reach out to jeremyorsted@capilanou.ca (faculty), or rheannonlewis@capilanou.ca (Ad/Ex and Staff)|Please see Special Instructions for more details.Interested applicants should submit their cover letter, resume and proof of education. Capilano University is an equal opportunity employer. Membership in MoveUp is a condition of employment.Posting DetailsPosting SummaryCompetition Number S181276P
Position Title On-call Department Support Assistant (Intermediate)
Position Number S99623
Employee Group Staff
Position Status Temporary Part-Time
Start Date 12/02/2024
End Date (if applicable) 02/28/2025
Department Student Affairs
Additional NotesThis position is temporary and as & when required.
Location North Vancouver
Working with usAt Capilano University, learners are our focus. Guided by the goals outlined in Envisioning and Illuminating 2030, employees play an essential role in creating an exceptional learning experience for and with learners and are central to a thriving campus community. Together, we are inspired by imagination and Capilano University is one of the leading teaching-focused universities in British Columbia and one of BC's Top Employers. Grounded by our sense of purpose, we offer a meaningful, friendly, and dynamic work environment.https://www.capilanou.ca/about-capu/governance/presidents-office/strategic-initiatives/envisioning-2030/https://www.capilanou.ca/about-capu/governance/presidents-office/strategic-initiatives/illuminating-2030/
What you'll doThe on-call Department Support Assistant is responsible for the provision of clerical support to Programs and Departments within the Divisions as required. Under the direction of the area lead the on-call Department Support Assistant will provide clerical assistance to the unit. The on-call Department Support Assistant uses a considerable knowledge in Microsoft Office software and desktop publishing skills to format and process departmental administrative requirements. The on-call Department Support Assistant is aware of the Mission and Values of Capilano University, incorporating and practicing the values in everything they do.DUTIES & RESPONSIBILITIES
1. Assists department/faculty with the processing, formatting, editing and collating of administrative materials.
2. Processes and formats various types of departmental documents including reports, regulations, tactical plans, updates of student information or resource packages, scanning etc.
3. Maintains a database of department/course/program materials for departments/programs.
4. Assists Administrative Assistants/Secretaries with correspondence and follow-up to inquiries.
5. Performs photocopying and other related duties as assigned by the Administrative Assistants/ Secretaries.
6. Organizes and maintains an electronic copy of all materials for future reference.
What you'll bringREQUIRED EDUCATION & EXPERIENCE

• 1 year Post Secondary related education (e.g. Office Assistant Certificate)
• Minimum of two years of current related secretarial/clerical experience.

For more informationFor more information, please see the complete
BenefitsAt Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life. Take a to see what it is like to work at Capilano University.Still not convinced?Posting Detail InformationDays and Hours of WorkOur core hours are Monday to Friday, 8:30am - 4:00pm.
Bridge Period (if applicable)
Pay Group 12
Salary$26.50 per hour
Union MoveUP
Job Open Date 11/28/2024
Job Close Date
Open Until Filled Yes
Quick Link for PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*). * Are you eligible to work in Canada? (i.e. valid work permit, permanent resident, Canadian citizen)

• Yes
• No

Applicant DocumentsRequired Documents * Resume
Optional Documents * Cover LetterCapilano University locationsTo ensure the security of your data, you will be logged out due to inactivity in 3 minutes at

Capilano University