Job Description

Onboarding Assistant

Department: Recruitment

Program: Human Resources

Status: Temporary Full Time (12 months)


8 Hour Shifts, days Schedule (Subject to Change)

Location: Oshawa - Hybrid


Wage Schedule: $26.520 - $34.760 per hour

File Number: 2500002841



The Onboarding Assistant provides administrative support in the scheduling of orientation for new hires. Responsible for the scheduling of Nursing, Inter Professional Practice (IPP), EPIC and General Orientation sessions, the Onboarding Assistant ensures that all newly hired Lakeridge Health Staff are scheduled appropriately and notified of all orientation sessions in a timely manner, contributing to a positive onboarding experience.



DUTIES AND RESPONSBILITIES:



" Develops individual orientation schedules including sessions dates and times and provides to hire along with General Orientation information and instructions;

" Ensures Manager, Clinical Practice Leader and Staffing are provided orientation schedules and onboarding checklists for newly hired staff;


" Revises and reschedules sessions as required, ensuring all stakeholders are notified of changes;


" Liaise with IT, IPP and Occupational Health to ensure that there are no conflicts between sessions and that an appropriate number of sessions are available each month;


" Organize room bookings according to training needs;


" Monitors session numbers and proactively request additional sessions as required;


" Updates spreadsheets as required with dates, maximum participants etc.;


" Acts as first point of contact for staff that have orientation and onboarding questions (log-in, schedules, orientation etc.) and directs new hire to appropriate resources as required;

" Track compliance with eLearning modules and follow-up with managers to address non-compliance;

" Maintains up to date list of Orientation requirements for positions;

" Maintains new hire information page on external site and the Wave including updating links and information;

" Administer feedback surveys and contact managers as post-onboarding check-in milestones are reached;

" Prepare lists of new hires for various communications, such as the monthly CEO welcome memo;


" Ensure eLearning modules are kept up-to-date by liaising with stakeholders for ongoing review/edits; &

" Other duties as assigned.



QUALIFICATIONS:



" Post-Secondary Diploma in Office Administration, Human Resources, Business Administration or other relevant Diploma required;

" Recent administrative experience;

" Experience in a hospital environment preferred;

" Superior customer service and interpersonal skills;

" Strong Microsoft Office skills, specifically with Word and Excel;

" Proven ability to function as a supportive team member;

" Proven ability to adhere to a high standard of confidentiality;

" Proven ability to work productively and independently with frequent interruptions;

" Proven ability to assess inquiries and problems and to exercise good judgment in making the appropriate referrals;

" Demonstrated effective verbal and written communication skills;

" Proven administrative skills and the ability to organize and prioritize work effectively to meet deadlines;

" Demonstrated attention to detail;

" Must have satisfactory performance record;

" Demonstrated commitment to our core values of Inclusion, Compassion, Innovation, Teamwork and Joy;

" Demonstrated understanding of and commitment to Lakeridge Health's comprehensive safety programs and practices including staff, patient and environmental safety and participation in regular in-services in this area; and;

" Proven good attendance record with capability of maintaining this same standard;

CONDITIONS OF EMPLOYMENT:

The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures.



Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted.



Successful External applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six (6) months.



Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make their needs known in advance.



At Lakeridge Health we value inclusion and diversity. We are committed to fostering a culture that is respectful, inclusive and accessible and to employing a workforce that is representative of the diverse community we provide services to. As an equal opportunity employer we welcome applications from all qualified applicants.



Lakeridge Health is committed to providing a safe and healthy work environment for all team members and patients. New Lakeridge Health team members will be required to complete a Pre-employment Health Assessment as a condition of employment.