Job Description

Job Summary

We are looking for a highly organized Office Project Coordinator to manage day-to-day administrative and project coordination tasks. This role supports sales, production, installers, and suppliers to ensure projects run smoothly from order to installation.

Duties

Coordinate window & door projects from order to installation Track orders, production schedules, and delivery dates Communicate with clients regarding timelines, updates, and confirmations Liaise with suppliers, factory, installers, and internal staff Prepare and manage contracts, invoices, purchase orders, and deposits Update project status in CRM / spreadsheets Schedule installations and service calls Handle emails, phone calls, and general office administration Assist sales team with quotes, follow-ups, and documentation

Experience

1-3 years experience in office coordination / project coordination Experience in construction, windows, doors, or renovations is a strong asset Strong organizational and multitasking skills Excellent communication skills (English required; Ukrainian/Russian is an asset) Proficient with Excel, email, and basic office software Ability to work under deadlines and manage multiple projects

What We Offer

Competitive salary (based on experience) Full-time, stable position Friendly, fast-growing company
Job Type: Full-time

Pay: $20.00-$23.00 per hour

Benefits:

Casual dress On-site parking
Work Location: In person