Job Description

Part-Time Administrative & Social Media Coordinator

Location:

Scarborough - Established Air Duct Cleaning Company

We're seeking a reliable, tech-savvy individual to join our team. The ideal candidate will handle administrative tasks, maintain excellent client communication, and support our social media and digital marketing efforts.

Key Responsibilities

Call Handling & Scheduling:

Answer inbound calls, book and confirm appointments, and route inquiries to the appropriate team member.

Data Entry & Follow-Up:

Enter invoices into our computer system, follow up on new leads promptly, and reconcile daily client and lead data.

Invoicing & Work Orders:

Generate and file invoices, email documentation to clients, schedule work orders, and complete ongoing follow-ups.

Professional Communication:

Maintain a high level of professionalism with clients and staff at all times.

Document Management:

Sort, photocopy, scan, and email documents as requested.

Client Outreach:

Reach out to former clients to re-engage and schedule follow-up appointments.

Required Skills

Proficiency with QuickBooks, Microsoft Word, and Excel Strong phone and customer-service skills Basic familiarity with social media platforms (Twitter, Facebook, Google Ads, etc.)

Position Details

Part-Time:

3 days per week, 9:00?AM - 4:30?PM

Growth Potential:

Hours and days may expand over time
Job Type: Part-time

Pay: $20.00-$22.00 per hour

Additional pay:

Bonus pay
Benefits:

Casual dress On-site parking
Schedule:

8 hour shift
Education:

Secondary School (preferred)
Experience:

administrative assistant: 1 year (preferred) receptionist: 1 year (preferred)
Work Location: In person

Expected start date: 2025-07-21