Job Description

Job Title: Office Manager

Job #: 16493

Job Type: Full time, permanent

Location: Toronto

Salary: Commensurate with experience

Benefits: Excellent benefits

Remote Flexibility: Hybrid Remote Flexibility

Client Profile:

Our client, a reputable Toronto law firm is currently looking for an Office Manager. This firm has an excellent culture and a lot of career development opportunities.

- Full service boutique law firm specializing in business law, civil litigation, family law, real estate and tax and estate planning.

- Top tier Toronto law firm!

- Conveniently located in the heart of the Financial District!

Duties and Responsibilities:

- Work closely with COO, and administrative team;

- Oversee office administration team, legal assistants and clerks;

- taking care of general day-to-day operations, including setting up and balancing priorities,

- Organize and oversee meetings while preparing and distributing meeting notices, agendas, and materials;

- Coordinate with management to ensure timely submission of meeting materials;

- Assisting with accounting functions such as reconciling bank accounts, financial statements including journal entries, yearend preparations, reconciliations, and remitting HST for all entities ;

- managing all telecommunication systems and operations as well as day-to-day operations of help desk in conjunction with IT Specialist; day-to-day client services and marketing providing guidelines for and monitor the employees\xc2\x92 role in assuring client service delivery; ;

- Maintain corporate documents and records;

- Liaise between firm and external vendors, including building management;

- Assist with director recruitment and maintain director orientation manual;

- Manage and draft external and internal correspondence;

- Coordinate and facilitate event planning and make travel arrangements as required;

- Additional tasks as required.

Requirements:

- Post-secondary education, minimum of 2 years accounting experience;

- Business administration degree preferred;

- Experience in legal, regulatory, or corporate secretarial function of a public company;

- Proficiency in Microsoft (Word, Outlook, PowerPoint, and Excel);

- Excellent communication skills, written and verbal;

- Adherence to the highest ethical standards, demonstrating accountability, integrity, and a high degree of professionalism;

- Detail oriented, organized, and self-motivated;

- Proven time management skills and the ability to prioritize deadlines; and

- Ability to work independently while functioning well in a team environment.

Kent Legal