Job Description

Office Manager/Executive Assistant

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AO1 Administrative Officer 1


Regular/full-time


Elections Manitoba


Administration


Winnipeg MB


Advertisement Number: 44495


Salary(s): AO1 $55,983.00 - $67,387.00 per year


Closing Date: September 5, 2025


The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).


Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.


Elections Manitoba (EM) is an integrity-driven organization dedicated to ensuring free, fair, and accessible elections for the people of Manitoba. As an independent office of the Manitoba Legislative Assembly, EM is steadfast in upholding the core values of democracy. The team at EM is committed to fairness, integrity, respect, excellence, participation, innovation, and accountability, striving to create an environment where every voice is heard and every vote counts.

The Opportunity

Elections Manitoba is seeking an experienced and motivated individual to join our team as an Office Manager/Executive Assistant. Reporting directly to the Chief Electoral Officer (CEO), the successful candidate will ensure the smooth and efficient day-to-day operations of EM and provide high-level executive support. This position plays a key role in enabling the CEO and the organization to operate effectively.



Conditions of Employment:


Must be legally entitled to work in Canada The incumbent must be, and remain, politically non-partisan in both perception and fact Satisfactory criminal records check

Qualifications:

Essential Skills/expertise

Post-secondary education in Political Science, Public Administration, Business Administration or a related field. An equivalent combination of education and experience may also be considered High-level experience providing executive administrative support to executive and senior level staff, such as the preparation of correspondence, coordinating meetings, developing budgets, anticipating needs, and following up on actions arising. Demonstrated knowledge of the structure and operation of executive committees and executive committee decision-making. Demonstrated supervisory and/or leadership skills Strong ability to exercise initiative and independent judgment in determining work priorities, work methods to be employed, and action to be taken. Experience developing policies and applying principles and techniques involved. Demonstrated political acumen and the ability to manage confidential, controversial, and politically sensitive material and situations with tact and diplomacy. Exceptional verbal communication skills including the ability to communicate with tact and diplomacy with senior government officials, the media and members of the public Excellent written communication skills, including the ability to articulate complex and detailed information, and experience writing professional letters, emails, memos and other business documents. Strong organizational skills with ability to handle multiple priorities under tight timelines.

Desired Skills

Election related experience



Elections Manitoba is seeking candidates who are willing to work on a flexible schedule when operations require; this may include working outside of standard office hours, and willingness to work additional hours, such as during election periods.



Duties:


The Office Manager/Executive Assistant is accountable for providing direct administrative support including conducting research and compiling information for the purposes of producing summaries and supporting reports, managing the CEO's calendar, scheduling meetings and logistics to ensure smooth and efficient office operations.



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Apply to:

Advertisement # 44495
Manitoba Legislative Assembly
Human Resource Services
302-386 Broadway
Winnipeg MB , R3C 3R6
Phone: 204-945-7279
Fax: 204-948-3115
Email: hr@legassembly.mb.ca
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resume and/or application must clearly indicate how you meet the qualifications.


Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.


We thank all who apply and advise that only those selected for further consideration will be contacted.


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