Job Description

Bombardieri Family Law is a boutique family law firm located in Oakville, Ontario. We are looking for a full-time intermediate office manager with experience as a legal assistant. This position is for someone looking for something new with the right balance of creativity, resourcefulness, strong communication skills, a love of organizing, and a desire to work independently in a growing law firm.

Qualifications:

Prior managerial experience preferred; Minimum of 3 years of legal assistant experience; Knowledge of the Family Law Rules, Rules of Civil Procedure; Ability to take initiative, set priorities, multitask, and meet deadlines; Strong interpersonal and communication skills; ability to communicate effectively and comfortably with clients, team members, and counsel through phone, email and in-person; Strong attention to detail; Experience overseeing client billing and accounts payable; Experience overseeing general office operation; Experience with training, supervising, and mentoring administrative staff; Experience with file management, working with accountant, and bookkeepers; Developed critical thinking and problem-solving skills; Ability to work independently with little supervision; Well organized, quick learner, and proactive professional with a positive attitude and ability to prioritize tasks, workload and time; Exceptional knowledge of Microsoft Office (Word, Excel, PowerPoint); Experience with Legal Accounting Software and Adobe Acrobat. Ability to be a team player; Ability to exercise discretion and confidentiality.
The successful candidate will be responsible for the following:

Manage and oversee the daily operation of our firm; Supervise administrative staff; Provide mentorship to new students and lawyers; Providing administrative and legal support to lawyers; Proofreading, drafting, editing and preparing legal documents and correspondence; Preparing, compiling, serving, and filing court documents; Filing, photocopying, scanning, faxing, etc. Opening and closing files; Communicating with clients, court, and counsel; Maintaining calendars for lawyers; Booking meetings, court appearances, consultations; Tracking deadlines and maintaining a follow-up system; Assisting with client hospitality / reception; and Other administrative duties as required.
Job Types: Full-time, Permanent

Pay: From $50,000.00 per year

Benefits:

Paid time off
Schedule:

Monday to Friday Overtime
Language:

English (required)
Work Location: In person

Expected start date: 2025-07-28