Job Description

Job Opportunity: Office Manager (with Bookkeeping Responsibilities)

Location: Orwell (On-site, Monday-Friday, April-November)

Flexible Work Options: December-March

We are seeking a highly organized and detail-oriented Office Manager to manage day-to-day administrative operations and provide essential bookkeeping support. This position plays a key role in ensuring the smooth functioning of our office and the financial accuracy of our organization.

Pay range starting at $50,000/year and dependent upon experience. Company also offers RRSP matching.

Key Responsibilities

Oversee general office operations, ensuring a well-organized and efficient work environment

Manage communications, scheduling, file organization, and office supply inventory

Maintain accurate financial records by processing daily transactions and reconciling accounts

Manage bi-weekly payroll

Handle accounts payable and receivable, ensuring timely invoicing, payments, and collections

Deal with customers to take product orders and communicate to staff any order information/changes as needed.

Deal with funders and stakeholders as needed

Utilize customer-invoicing portals to submit invoices to larger vendors.

Manage inventory records of oyster farming operations

Collaborate with staff to collect and organize information for reporting and administrative purposes

Use tools such as Sage50, Excel, FileMaker and OneDrive/SharePoint for bookkeeping and record management

Ensure compliance with administrative and financial policies, procedures, and regulations

Qualifications

Previous experience in office administration or office management (bookkeeping experience required)

Proficiency in accounting software, particularly Sage, and strong computer skills (Excel, Word, OneDrive)

Solid understanding of financial tasks such as AP/AR, budgeting, and reconciliations

Excellent organizational, communication, and time management skills

Ability to multitask and work independently in a fast-paced environment

Strong attention to detail and commitment to accuracy

A diploma or degree in Office Administration, Accounting, or a related field is an asset; equivalent experience will be considered

To apply

, please submit your resume and a brief cover letter outlining your experience and interest in the role to jobs@billstanley.co.

Job Types: Full-time, Permanent

Pay: From $50,000.00 per year

Benefits:

RRSP match
Schedule:

Monday to Friday
Language:

English (preferred)
Work Location: Hybrid remote in Vernon Bridge, PE