Job Description

Job description

Per Se Hospitality Group

is now looking for a full time, strong career minded,

Office Manager

to join our team. We're a growing restaurant concept looking for someone with a positive, energetic attitude that is willing to grow with the company.

Requirements

Experience in restaurant administration or accounting for high-volume, upper casual or fine dining establishments in BC, Canada. Highly organized, accountable, and reliable, with strong attention to detail and integrity. Exceptional time management skills and ability to meet tight deadlines in a dynamic environment. Strong passion for hospitality and understanding of restaurant operations. Able to work independently with minimal supervision and manage multiple priorities efficiently. Proficient in Microsoft Office Suite and Pay works; experience with Margin Edge, Toast POS, and ANYDAY considered an asset.

Responsibilities

Financial Reconciliation and Reporting

Accurately reconcile daily sales and payment reports from the POS system. Verify and record deposits, ensuring all cash and electronic transactions are balanced and properly documented. Maintain accurate financial data for weekly and monthly reporting in collaboration with accounting.

Tip Management

Manage and reconcile daily tip reports using ANYDAY. Ensure accurate and timely distribution of tips in compliance with company policies and labor standards. Maintain detailed records of all tip allocations and adjustments for audit and payroll purposes.

Payroll Preparation (Payworks)

Prepare and process weekly payroll through Payworks, including regular hours, overtime, and statutory holiday pay. Conduct daily missed punch and timecard audits to ensure data accuracy. Maintain up-to-date employee records and documentation required for payroll processing. Assist with onboarding paperwork and setup for new hires.

Data Entry and Accounting Support

Enter and verify invoices in MarginEdge and accounting software. Track and reconcile vendor invoices, ensuring proper coding and timely submission for payment. Assist in maintaining accurate cost data and vendor information to support margin and cost analysis. Assist in monthly inventory counts, if necessary.

Administrative Support

Support management with financial summaries, reporting, and data validation. Ensure compliance with internal controls, audit requirements, and confidentiality of financial and payroll data. Contribute to process improvements to enhance efficiency and accuracy in financial administration. Weekend/Holiday availability required.

Office Management

Organizes office operations and procedures; controls correspondence; manages filing systems. Performs or assigns clerical functions. Manages office policies by establishing and maintaining standards and procedures; measuring results against standards; making necessary adjustments. Maintains office efficiency by planning and implementing office systems, layouts, and equipment.

Procurement

Reviews and approves supply requisitions. Corporate Office Liaison.

Inventory

Menu updates and inventory FOH and BOH Supply ordering Receives and verify invoices and requisitions for goods and services.

Deposits

Reconciles end of day POS reports, reconcile cash, prepare deposits and summarize guest receipts.

Liaison

Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends. Contributes to team effort by accomplishing related results as needed. Ensure employees follow company policies and procedures. Corresponds with guests to answer special requests or questions regarding the restaurant.

Additional duties

office relief and data entry for inventory systems and accounting Provide general office coverage for all Vancouver locations when required Perform accurate data entry for accounting and inventory systems (food and beverage tracking, vendor invoices, POS reports, etc)

Benefits

Competitive Salary Pay review (after set time frame) Daily free meal when working. Staff Discounts Supportive team working environment! Paid time off (after set time frame) Medical and Dental (after set time frame)
Job Type: Full-time

Pay: $65,000.00-$68,000.00 per year

Work Location: In person