Job Description

(What You'll Do):

We are looking for a personable, positive, motivated, and highly organized person to join our team as a full-time Office Manager. The successful candidate will support the efficient functioning of the firm. At a broad level, this includes things such as managing communications, organizing meetings, maintaining records, preparing legal documents and assisting colleagues as needed.

Responsibilities (How You'll Do It):

• Be the central hub for office operations by managing communications, triaging inquiries, and ensuring that all client interactions and legal documentation are properly recorded and organized.
• Support scheduling and administrative coordination by managing the owner's calendar, overseeing client intake, and ensuring smooth file opening/closing and document processing.
• Ensure office efficiency and organization by maintaining records, managing office supplies, coordinating real estate transactions, and troubleshooting office needs.
• Oversee financial and client account processes by handling invoicing, basic bookkeeping, and monitoring accounts receivable while ensuring clients remain in good standing.
• Lead office communications and reporting by attending meetings, drafting estate planning documents, compiling reports for lawyers, and ensuring timely updates on office activities and deadlines.

Requirements (You Must Have):

• Current or past experience working in a an Office Manager (or equivalent) role
• Proven experience in administrative support, where former colleagues would describe you as a strong communicator
• High organizational capabilities with strong attention to detail: you have excellent grammatical and proofreading skills
• A track record of "getting things done" - sometimes even solving problems before they materialize
• Advanced computer skills, including experience with softwares such as Microsoft Office, emailing tools and basic office administration softwares such as DocuSign
• Proficient typing skills
• Knowledge of document and record keeping procedures, and the ability to deal with confidential and sensitive information
• Proficiency in task and time management, seeking out tech-forward tools and solutions to improve processes
• Highly emotionally intelligent, with a high degree of honesty, integrity, and care

Bonus Points (You Might Have):

• Former experience in a law firm or other professional services firm
• Experience as a legal assistant or equivalent role in a law firm
• Experience with common legal software (Clio, PC Law, Soluno) or trust accounting software
• Experience supporting legal sole practitioners
• Experience working in a female-led organization
• Experience in environments that require strong social awareness and empathy

At Clarity Law... (How We Operate):

• We are driven, professional, kind, and always client-focused
• We believe in the importance of creating an environment for personal and professional success
• We hold ourselves to a high standard of communication and are trustworthy to ourselves, each other, and our clients.
• Hourly rate between $28 - 31/hr (depending on experience and qualifications)

How to Apply (Come Join Us!):

If you are ready to make an exciting change and join our fantastic team then we'd love to hear from you. Please submit your resume and cover letter. In your cover letter, please explain why you are interested in this position, how your experience and skills make you a suitable candidate for the role, and why you are excited about this opportunity.

Deadline for Applications: Feb 13, 2025

•Clarity Law is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.•

Job Type: Full-time

Pay: $28.00-$31.00 per hour

Expected hours: 32.5 - 35 per week

Benefits:

• On-site parking
• Paid time off

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Application question(s):

• This is an in-office role, located in Saskatoon, Saskatchewan. Are you able to work in an on-site full-time capacity?
• Have you worked as an Office Manager in the past five years or are you currently in this role?
• Do you have experience working within a professional services firm such as a law or accounting office?
• Is a March 3, 2025 start date reasonable within your calendar? If your answer is no, please indicate this while still submitting an application.

Work Location: In person

Application deadline: 2025-02-13
Expected start date: 2025-03-03